Confidential Assistant II (Payroll)

Job Description:

Confidential Assistant II (Payroll)

Description

About the Opportunity

THIS RECRUITMENT WILL CLOSE AFTER 50 APPLICATIONS ARE COLLECTED. PLEASE APPLY AS SOON AS POSSIBLE TO BE CONSIDERED.
THE POSITION Confidential Assistant II's assigned to the Sheriff's Department will provide direct support for the Department and perform a variety of personnel tasks of average difficulty, under general supervision. Incumbents perform a wide variety of complex processes of a confidential nature, requiring analysis and initiative based upon skills, knowledge, and abilities. Incumbents are detailed, with the ability to multi-task while working in a fast paced, deadline driven environment. Incumbents in this class have a thorough knowledge of office procedures and regulations and the ability to perform these duties with minimum direction or supervision.
This journey level position requires knowledge of County and departmental policies and procedures relative to human resource operations. Judgment and initiative in making decisions in accordance with established guidelines is required. Incumbents will promote a professional image by the efficient performance of a variety of business and clerical tasks designed to facilitate the smooth flow of work throughout the department.
To learn more about the Sheriff's Office, click here .

Unless otherwise provided, this position is part of the Unclassified Service of the County and considered “at will” for labor relations purposes. The individual selected will participate in the Stanislaus County Pay-for-Performance program, as well as receive additional benefits.

Incumbents may also be subject to overtime, standby, callback, weekend, holiday and shift assignments as identified in their MOU (Memorandum of Understanding).

The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under the "Disability" tab.

Typical Tasks

• Handle confidential personnel documents and correspondence;
• Conduct the processing of all phases of the payroll cycle;
• Daily activities consist of processing payroll related data (Timecard entry, personnel action forms, payroll adjustments, etc.);
• Review payroll entries for completeness and accuracy;
• Independently, or in accordance with instructions, compose correspondence;
• Maintain employee payroll records, payroll files and filing systems;
• Review payroll entries for completeness and accuracy;
• Work with minimal direction;
• Maintain interdepartmental relations;
• Serve as professional interface with other County departments and outside agencies;
• Interpret and disseminate instructions, department rules, policies and procedures; and
• Perform other duties as assigned.

Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience)

KNOWLEDGE

• Administrative - Knowledge of administrative and office procedures and systems such as word processing, managing files and records, designing forms, and workplace terminology;
• Standard Office Machines - Telephone, copier, printer, personal computers, adding machine;
• Software programs - Microsoft Office and Adobe Professional;
• Timekeeping Software - PeopleSoft or other timekeeping programs;
• English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar;
• Payroll Processes - Knowledge of steps involved in payroll cycle, timecard auditing, processing adjustments;
• Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction; and
• Fair Labor Standards Act (FLSA) - Experience in interpreting and applying FLSA regulations.

SKILLS/ABILITIES

• Critical Thinking - Using logic and reasoning to identify strengths and weaknesses of alternative solutions, conclusions, or approaches to problems;
• Writing - Communicating effectively in writing as appropriate for the needs of the audience;
• Speaking - Talking to others to convey information effectively;
• Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
• Number Facility - The ability to add, subtract, multiply, or divide quickly and correctly.
• Complex Problem Solving - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions;
• Organizing, Planning, and Prioritizing Work - Developing specific goals and plans to prioritize, organize, and accomplish your work;
• Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense;
• Evaluating Information to Determine Compliance with Standards - Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards; and
• Attention to Detail - The ability to be detailed and thorough when completing work tasks.

We recognize your time is valuable, please only apply if you meet the following required qualifications.

EDUCATION/EXPERIENCE

PATTERN I

• Equivalent of two (2) years of full-time journey level clerical experience.
  

PATTERN II

• Forty-eight (48) semester units in relevant college coursework or business school training.
  

DESIRABLEQUALIFICATIONS

Applicant screening, in addition to the minimum qualifications, will focus on the following desirable categories. Please list any desirables you may have within the "Additional Information" section of the online application.

• Any experience working in a law enforcement setting.
  

Proof of education is required for verification purposes at the time of application. Applicants who are unable to submit proof must call 209-567-4412 to make other arrangements before 5 pm on the final filing date. Failure to submit proof or make other arrangements before the final filing deadline will result in disqualification.

Application and Selection Procedures

APPLICATION PROCEDURES/FINAL FILING DATE

Applications cannot be submitted later than 5:00 p.m. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications.

Resumes will not be accepted in lieu of a completed application.

Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications.

EXAMINATION PROCESS

Most County recruitments consists of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County.

• Application Review and Screening. Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on.
• Written Examination. Applicants will be invited to participate in a written exam that tests knowledge for the position.
• Oral Examination. Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts.
• Eligible Lists. Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months, but may be extended up to eighteen months.

TENTATIVE RECRUITMENT SCHEDULE
Application Deadline: 50 applications or March 12, 2026 at 5pm
Oral Examination: TBA

Note: The eligible list generated from this recruitment may be used to fill future extra-help, part-time and full-time vacancies throughout Stanislaus County.

GENERAL INFORMATION

Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation.

Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver’s license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions.

Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org .

Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627.

Benefits associated with this position can be found at Benefits Summary.

Closing Date/Time: 3/12/2026 5:00 PM Pacific

Salary:

$44,636.80 - $66,934.40 Annually