Administrative Assistant (city Manager's Office)

Job Description:

Administrative Assistant (city Manager's Office)

Description

Definition

The City of Newport Beach is seeking an Administrative Assistant to the Assistant City Manager. Currently, there is one full-time (non-exempt) vacancy. The ideal candidate will possess exceptional organizational abilities, strong communication and customer service skills, and a keen attention to detail.

If you are currently a City of Newport Beach Administrative Assistant interested in transferring, please apply online to indicate your interest. Please note, you will be excused from any testing processes which you have already completed.

Position Highlights:

• Provides executive-level support to the Assistant City Manager
• Works closely with the Executive Assistant to the City Manager in coordinating the administrative operations of the department
• Maintains calendars, makes appointments, schedules meetings, and coordinates departmental activities
• Interacts with elected and appointed officials, department directors, and provides administrative support to City committees
• Coordinates department personnel-related matters including payroll
• Works collaboratively with other departments

Ideal Fit:

• Strong executive support and communication abilities
• Highly organized
• Experienced in working in a fast-changing environment

Schedule:

• This position may work a 5/40 or 9/80 schedule

Selection Components:

• Application Evaluation: Applications will be accepted until February 12, 2026 at 5:00 p.m. or until 150 applications are received - whichever occurs first. Please apply immediately as this position may close at anytime. In order for the application package to be considered complete, candidates are required to attach their resume to their online application.
  
• Computer Skills Testing: Those candidates deemed most qualified as reflected in their online application will be in vited to computer skills testing for Microsoft Word and Excel.
• Interview: Passing candidates will be invited to a interview tentatively scheduled for March 19, 2026. Successful candidates will be placed on an eligibility list that may be used to fill future vacancies as they occur.

Retirement:

The City offers an excellent benefit package and membership in the California Public Employees' Retirement System (CalPERS). The retirement formula is based on appointment date and membership status with CalPERS and the employee is required to contribute 8% (or half the normal cost, whichever is higher) of pay towards the retirement benefit.

Essential Duties

Please review the online job specification for a more detailed description of essential duties.

Qualifications

Please review the online job specification for a more detailed description of specific qualifications.

Experience & Education and License/Certificate

A combination of experience and education that would likely provide the required knowledge and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be:

Experience: Four or more years of increasingly responsible administrative, secretarial, and clerical experience. Government experience and experience working closely with senior management, boards, and commissions desirable.

Education: Equivalent to graduation from high school. Additional coursework or training i n office administration, business administration or a related field desirable.

License/Certificate : Due to the performance of some field duties which require the operation of a personal or City vehicle, a valid and appropriate California driver's license and an acceptable driving record may be required.

Please Note: Candidates deemed most qualified, as reflected in their application materials, will be invited to continue in the recruitment process. The prospective candidate must successfully complete a thorough background review, including being fingerprinted by the Newport Beach Police Department. The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature, date, surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.

Disaster Service Worker: In accordance with Government Code Section 3100, City of Newport Beach employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.



Closing Date/Time: 2/12/2026 5:00 PM Pacific

Salary:

$6,191.24 - $9,153.47 Monthly