Manager of Contract Monitoring

Job Description:

Manager of Contract Monitoring

Description

Job Posting Title
Manager of Contract Monitoring

Agency
340 OKLAHOMA STATE DEPARTMENT OF HEALTH

Supervisory Organization
340 Financial Services

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time
Full time

Job Type
Regular

Compensation

Why you’ll love it here!

RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!!

Oh yeah, did we mention perks? We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees.

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full time employees.
• 11 paid holidays a year.
• Student Loan repayment options & tuition reimbursement.
• Employee discounts with a variety of companies and venders.
• Longevity Bonus for years of service

Job Description

Location : 123 Robert S Kerr

Salary : up to $90,000, based on education and experience

Full Time /Part Time : Full Time

Work Schedule : Monday - Friday

Primary Hours : 8am - 5pm

Position Description:

The Manager of Contract Monitoring is responsible for overseeing the agency’s contract monitoring operations within the Oklahoma State Department of Health (OSDH) Grants Management Office (GMO). This position provides strategic leadership, direction, and supervision for contract monitoring activities to ensure compliance with state and federal regulations, grant requirements, and OSDH policies. The Manager is responsible for ensuring consistent monitoring practices across all programs, supporting risk management, developing staff, and enhancing internal processes to promote efficiency, accountability, and transparency in the use of public funds.

Position Responsibilities/Essential Functions:

• Provide leadership and oversight of the Contract Monitoring Unit, including supervision, workload distribution, and performance management for assigned staff.
  
• Develop and implement standard operating procedures (SOPs), monitoring tools, templates, and training materials to ensure consistent monitoring practices agency-wide.
  
• Ensure all contracts and subrecipient agreements are monitored according to federal and state requirements, 2 CFR 200, and OSDH policies.
  
• Coordinate with the Grants Management Office (GMO), Procurement, Budget & Funding, and Program Areas to align monitoring activities with fiscal and programmatic goals.
  
• Review and approve monitoring reports, corrective action plans, and related documentation submitted by staff for quality and compliance.
  
• Oversee risk assessments, determine monitoring frequency, and ensure completion of annual monitoring plans and schedules.
  
• Provide technical guidance and consultation to staff, program areas, and contractors regarding compliance standards, fiscal accountability, and performance expectations.
  
• Collaborate with GMO Compliance and Internal Audit to address audit findings, track corrective actions, and ensure resolution of noncompliance issues.
  
• Analyze monitoring data to identify trends, risks, and opportunities for process improvement; develop and present recommendations to leadership.
  
• Coordinate and lead staff training sessions to build capacity in contract compliance, monitoring techniques, and data documentation requirements.
  
• Develop and maintain monitoring dashboards and reporting tools in coordination with GMO and leadership teams.
  
• Ensure proper documentation, record retention, and audit readiness of all contract monitoring files in accordance with OSDH record management policies.
  
• Participate in policy and procedural development at the agency level related to contract oversight and grant administration.
  
• Represent the agency in meetings with internal and external partners, including funding agencies, auditors, and subrecipients.
  
• Being present in the office is an essential function of this job
  
• Other duties as assigned
  

Other Duties

• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
  
• Works effectively in team environment, participating and assisting their peers.
  

Minimum Qualifications:

Bachelor’s degree in Business Administration, Public Administration, Finance, or a related field is required. A minimum of four years of progressively responsible experience in contract management, grant administration, compliance, or public sector financial oversight is required, or a Master’s degree with a minimum of two year of such experience. Supervisory or managerial experience is required. Experience with federal grant management, subrecipient monitoring, or state-level procurement processes is preferred.

Application Requirements:

• If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application.
  
  
• All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.
  

Valued Knowledge, Skills and Abilities

• Comprehensive understanding of contract management, grant compliance, and procurement principles.
  
  
• Strong knowledge of applicable laws, rules, and regulations including 2 CFR 200 and Oklahoma Title 74.
  
  
• Exceptional leadership, coaching, and team development skills.
  
  
• Ability to analyze complex data, identify risk factors, and recommend corrective actions.
  
  
• Strong written and verbal communication skills, including the ability to prepare clear reports and presentations.
  
  
• Proficiency in Microsoft Office Suite, ePro, Smartsheet, or other grant/contract management platforms.
  
  
• Excellent organizational skills with the ability to manage multiple priorities and deadlines effectively.
  
  
• Ability to exercise sound judgment and maintain confidentiality when handling sensitive information.
  
  
• Skill in fostering a collaborative and inclusive work environment across cross-functional teams.
  

Physical Demands and Work Environment:

Work is typically performed in an office setting with climate-controlled settings and exposure to moderate noise levels. While performing the duties of the job, employees are required to talk, stand, walk, and reach with hands and arms; carry light items; drive an automobile. This position requires long periods of sitting and daily use of computers and phones. Applicants must be willing to perform all job-related travel associated with this position. Occasionally, in state overnight and weekend travel may be required. Being present at the office is an essential function of the job

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

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