Austin Aviation - Accounting Associate III

Job Description:

Austin Aviation - Accounting Associate III

Description

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer-we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles - Empathy, Ethics, Excellence, Engagement, and Equity - anchors in delivering services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special?

• Make a Difference : Join a team driving meaningful change in one of the fastest-growing cities in the nation.
  
• Value and Innovation : Work in an environment where employees are valued and innovation thrives.
  
• Competitive Benefits : Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
  
• Retirement Security : Plan for the future with the City of Austin Employees' Retirement System.
  
• Sustainable Transportation Options : Commute easily with access to public transit and bike-friendly infrastructure.
  
• Focus on Wellness : Stay healthy through wellness programs, on-site fitness centers, and mental health support.
  
• Career Growth : Advance your skills and expertise with professional development and leadership opportunities.
  
• Modern Workspaces : Work in innovative and sustainable environments that foster collaboration and inspiration.
  

By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

About Austin-Bergstrom International Airport

Owned by the City of Austin and operated by the Department of Aviation, Austin-Bergstrom International Airport is an economic engine, supplying over 74,000 direct and indirect jobs in the Central Texas region. Now, as we build the airport’s largest improvement program in its history, we are redefining the travel experience in one of the fastest-growing cities in the United States. This is an exciting opportunity to join the team behind Journey With AUS, the airport’s expansion and development program, where bold ideas, cutting-edge infrastructure, and a shared commitment to excellence are taking flight.

Job Description:

Accounting Associate III

Purpose:

Provide complex and diverse accounting and financial duties to city management; prepare complex, irregular and non-routine financial analysis, reports and financial statements. Provides advanced financial support for multiple programs and projects.

Duties, Functions and Responsibilities:

• Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
  
• Prepares, reviews and approves accounting transactions for routine and non-routine accounts payable, cash receipts, billing or other accounting transactions by verifying documentation from multiple sources.
  
• Review and reconciles high volume and complicated transactions.
  
• Coordinates and prepares asset, liability, and capital account entries by compiling and analyzing account information. Researches and analyzes basic and non-routine asset information for establishment of fixed assets.
  
• Performs non-routine and complex duties associated with the reconciliation, balancing or processing of vouchers, ledgers, journals, reports and statements.
  
• Prepares complex and non-routine financial analysis and trend analysis of data.
  
• Researches and resolves complex and difficult billing, invoicing, financial inquiries, accounting and budget information.
  
• Reconciles accounts, identifies and prepares corrections by collecting and analyzing account information and analyzing accounting options.
  
• Responds to inquiries requiring knowledge of accounting practices, policies, and procedures.
  
• Prepares complex, non-standard financial analysis, data analysis and trend analysis to produce financial and graphical reports. Prepares financial statements and/or special financial reports including balance sheets, income statements, and other reports.
  
• Investigates and reconciles accounting transactions, reconciles and resolves discrepancies. Provides root cause analysis of process problems.
  
• Maintains information and reviews financial transactions by creating and/or monitoring electronic files and/or accounting documents.
  
• Performs financial analysis of special projects and programs as requested.
  
• Prepares audit work papers for annual or special audit by accumulating data accurately for assigned area(s) in a timely and accurate manner.
  
• Assists in the development of guidelines, procedures and templates for financial review and reporting.
  
• Maintains accounting controls and financial security by following policies and procedures and internal controls.
  

Responsibilities - Supervisor and/or Leadership Exercised:

• None
  

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of Generally Accepted Accounting Principles (GAAP)
  
• Knowledge of financial reporting concepts and preferred business practices.
  
• Knowledge of data and trend analysis
  
• Skill in analyzing and interpreting financial records.
  
• Skill in processing large volumes of numerical data
  
• Skill in effective verbal and written communication.
  
• Skill in operating a personal computer and related equipment.
  
• Skill in performing basic mathematical calculations.
  
• Skill in classifying fiscal data and compiling reports.
  
• Skill in data analysis and financial analysis using spreadsheets.
  
• Ability to make recommendations to solve complex problems.
  
• Ability to identify and select appropriate tools and techniques to identify problems and develop solutions.
  
• Ability to plan and organize tasks to complete projects.
  
• Ability to handle multiple tasks and prioritize duties
  
• Ability to resolve problems or situations requiring the exercise of good judgment.
  
• Ability to establish and maintain good working relationships with other City employees and the public.
  

Minimum Qualifications:

• Graduation with a Bachelor's degree from an accredited four year college or university with major coursework in a field related to Finance, Accounting, or Economics plus two years of related experience.
  
• Any combination of related experience and/or education may be substituted.
  

Licenses and Certifications Required:

• None
  

Preferred Qualifications:

• Experience processing Accounts Payable transactions and/or Travel Claims.
  
• Experience reconciling complex invoices against rates, receipts, timesheets, and contracts.
  
• Experience corresponding with managers, executives, and vendors using written and verbal communication.
  
• Demonstrate strong problem solving and organizational skills.
  
• Experience with the City of Austin's Financial System, AIMS, or a similar accounting system.
  
• Experience with the City of Austin's ProCard, credit card program or a similar credit card program.
  

Notes to Candidate:

Position Overview:

This position is in the Aviation Finance Division - Accounts Payable (AP) Section and is responsible for invoice processing, the City of Austin credit card program, petty cash, and travel claims. Responsibilities include reconciling amounts on complex, project-based invoices against supporting documentation and contracts, researching and resolving invoice discrepancies with vendors and staff, and ensuring payments are processed timely and accurately. This position will review credit card transactions in the department for compliance with policies and procedures. They will support multiple units and correspond with managers and executives on setting up encumbrances and monitoring balances for services and projects throughout the airport.

Assessment:

A skills assessment will be required for this position.

Salary Range:

$26.03 - $31.04

Travel:

This position requires traveling to multiple sites as part of the regular job duties. A driving record verification will be conducted. If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Application Information:

A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history, to include all job duties, responsibilities and employment dates on your online application. The application is an official document; incomplete applications will not be considered (i.e., “see resume” or “see LinkedIn profile”). Resumes will not be used to qualify for the position and will not be used to recommend salary. Supplemental information or changes to your application will not be accepted after the job posting closes. The responses to the supplemental questions inquiring about experience should be reflected on your application.

Veteran:

Veteran candidates will be required to provide a copy of their DD214 at the time of interview.

Criminal History Records Check:

The top candidate will be subject to a minimum 10-year criminal background check and security threat assessment.

Language:

Must have the ability to read, write, and fluently speak in English.

Overtime:

Overtime may be required with or without notice.

Work Hours:

Monday-Friday, 8:00 AM-5:00 PM

Hours may change according to departmental needs.

Work hours may include after hours, holidays, and weekend work.

Good Standing - Department/Division Postings:

Employees, in good standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview. Department/division employees must remain in good standing through the top candidate selection phase at which time the good standing status will be re-verified.

Important Note to Applicants:
Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.

We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

Department may close this job posting at any time after 7 days

Benefits:

Working with Aviation provides a number of health and welfare benefits see City of Austin Promotional Benefits Overview and click HERE to learn more.

See us in action: Austin-Bergstrom International Airport - AUS - YouTube

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

Closing Date/Time: 2025-12-08