Capital Improvement Projects Manager

Job Description:

Capital Improvement Projects Manager

Description

Description

The city of Los Altos Parks, Recreation, and Facilities department is seeking a detail-oriented and motivated professional to support the planning and delivery of key capital improvement projects that enhance our parks, facilities, and community spaces. This is an exciting opportunity to contribute to meaningful projects that improve quality of life for residents and strengthen the city’s long-term infrastructure.

ABOUT THE DEPARTMENT

The Parks, Recreation, and Facilities department enhances community life by maintaining parks, facilities, open spaces, streets, and sewers, while offering programs, activities, and services for residents of all ages. This department oversees facilities maintenance, long-range facilities planning, and project management, ensuring that public buildings and recreation amenities remain safe, functional, and aligned with community needs.

This department also focuses on recreation, wellness, community engagement, and stewardship of public spaces, working collaboratively across divisions to support safe, accessible, and high-quality amenities for the Los Altos community.

ABOUT THE POSITION

This position supports the planning, coordination, and delivery of Capital Improvement Projects within the Parks, Recreation, and Facilities department and the city of Los Altos. The role assists in developing project scopes, budgets, schedules, and contractor/consultant coordination while ensuring projects align with city standards, community needs, and long-term departmental goals - including facilities upgrades, maintenance planning, and building improvement projects.

The position interacts with internal teams, outside agencies, and the public to support efficient, transparent, and high-quality project execution across city facilities and infrastructure.

IDEAL CANDIDATE

• Strong project management skills with the ability to coordinate multiple capital projects from planning through completion.
• Effective communicator who works collaboratively with staff, contractors, and community partners.
• Organized, detail-oriented, and able to solve problems proactively in fast-moving project environments.
• Committed to delivering high-quality parks and facility improvements that serve the community’s needs.

ABOUT THE RECRUITMENT

This position will remain open until filled with a first review of applications on Monday, January 19, 2026. This recruitment may be used to fill the current vacancy as well as future positions in this or other divisions. The selection process will consist of an evaluation of each applicant's training and experience based on the application materials and responses to supplemental questions. Candidates whose backgrounds best match the position requirements will be invited to participate in a virtual interview panel.

Examples of Duties

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Serves as project manager for a wide variety of capital improvement and other public works projects, including but not limited to landscape renovations, facility renovations and maintenance-driven upgrades, and city building space design.
• Ensures timely and accurate project controls and reporting on projects, including budgets, schedules, quality control, federal and state contract requirements, and compliance with permits and regulations.
• Assists in the preparation and review of bid documents, requests for proposals, and contracts; assists in the bid process for services and materials related to various projects; participates in the selection of contract services; negotiates contracts.
• Inspects, tracks, and evaluates contractor performance and progress according to industry standards.
• Participates in the development and administration of project budgets of the assigned area; monitors approved budgets, approves expenditures, forecasts additional funds needed for project implementation, and recommends adjustments, as necessary.
• Prepares and monitors project schedules and coordinates implementation of assigned projects through completion.
• Oversees inspections during all phases of construction for conformance with approved plans, specifications, contract provisions, environmental approvals, and safe work practices in accordance with all applicable laws, codes, and regulations.
• Supervises a Project Manager and various division staff to prioritize and execute capital projects.
• Performs other duties as assigned.

Follow this link to view the full job description for Capital Improvement Projects Manager .

Minimum Qualifications

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

• Equivalent to a bachelor’s degree from an accredited college or university with major coursework in civil engineering, construction management, business or public administration, or a related field.
• Advanced degree from an accredited college or university with major coursework in civil engineering, construction management, business or public administration, or a related field desired.

Experience :

• Five (5) years of increasingly responsible experience in managing, planning, and designing public facilities or infrastructure projects.
• Experience with leadership roles or direct supervision of staff and/or teams desired.

Licenses and Certifications :

• Possession of a valid California Driver’s License, to be maintained throughout employment.
• Licensed landscape architect desired.

Supplemental Information

PHYSICAL DEMANDS

When performing work in an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone; ability to stand and walk between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.

When performing field inspection, must possess mobility to work in changing site conditions; possess the strength, stamina, and mobility to perform light to medium physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend, to climb and descend ladders; and to operate a motor vehicle and visit various city sites; vision to inspect site conditions and work in progress. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations. Employees must possess the ability to lift, carry, push, and pull materials and objects averaginga weight of 20 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.

ENVIRONMENTAL CONDITIONS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures

EQUAL OPPORTUNITY EMPLOYER

The city of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise city of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request.

LIMITATIONS AND DISCLAIMER

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

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Closing Date/Time: Continuous

Salary:

$178,058.70 - $216,431.46 Annually