Property Control Specialist I - Assessor's Office

Job Description:

Property Control Specialist I - Assessor's Office

Description

PROPERTY CONTROL SPECIALIST 1 JOB DESCRIPTION

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Job Title: Property Control Specialist 1

Dept./Division: Assessor Job Class Code: 1042

Pay Grade: 116 PCN: 1042001

FLSA: Non-Exempt Effective Date: December 2023

Representation Status: Teamster's Revision Date: May 2025

Reports To: Chief Deputy Assessor

NATURE OF WORK

Under close supervision, provides a variety of technical and clerical functions in relation to the administration of property exemptions, current use, and personal property for the Lewis County Assessor's Office; provides customer service to the public, and performs other related duties. ESSENTIAL FUNCTIONS:

The following duties are the fundamental, crucial job duties performed by this position. This is not a comprehensive list of all tasks that may be assigned. Incumbent may be required to perform other duties as assigned and appropriate for the position.

• Assists customers at the public counter and by telephone; responds to public inquiries regarding departmental programs, services, policies, processes, and procedures; receives and processes program applications.

• Responds to inquiries and provides program information to property owners, real estate professionals, and/or other interested parties in person and by telephone and/or through correspondence.

• Conducts research in relation to tax information, special assessments, and property tax refunds; collects fees for copies, current use, and other program applications.

• Assists in administering Open Space Farm and Agriculture, Open Space Timber, Designated Timber/Classified Forest Land, and Agriculture Conservation, and other applicable programs.

• Calculates and issues estimates and/or actual tax amounts for removal from Current Use programs, segregated parcels, and new applications; processes evaluation notices and related materials.

• Audits and monitors participants for compliance with program requirements in compliance with applicable RCWs and WACs; schedules and follows up with program applicants and participants.

• Reviews legal descriptions and aerial photographs and verifies compliance with program requirements.

• Reviews and disseminates applicable plans, questionnaires, and income verification documents. • Conducts a variety of general office duties including but not limited to preparation and

maintenance of forms, records, files and/or documentation; scanning; account set up; and assisting with annual mailings.

Job Title: Property Control Specialist I Job Class Code: 1042

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WORKING ENVIRONMENT / PHYSICAL DEMANDS:

Work is performed in a standard office environment and involves light physical demands and frequent use of personal computers; subjected to sitting for extended periods of time, standing, walking, bending, reaching, and lifting of objects up to 25 pounds. May require occasional field work.

QUALIFICATIONS:

REQUIRED: Education, experience, certifications, etc. • High school diploma or G.E.D. equivalent; AND two (2) years' customer service and/or general

office experience. • Must be bondable.

PREFERRED: Education, experience, certifications, etc. COMPETENCIES (Knowledge, Skills, Abilities, and Behaviors): Knowledge of:

• Personal property, exemptions, and current use related processes. • Washington State RCWs, and WACs. • Customer service principles, protocols, and standards. • General office practices and equipment. • Legal descriptions and basic real estate principles. • Standard and specialized computer software applications. • Cash/check handling principles and practices. • Departmental operations relative to area of assignment.

Skills in:

• Coordinating and performing a variety of customer service functions. • Responding to public inquiries and providing information regarding departmental services,

programs, policies, and procedures. • Processing applications, transfers, refunds, and/or other departmental transactions. • Preparing and maintaining departmental records, files, and documentation. • Establishing and maintaining effective working relationships with other staff, County

departments, outside agencies, and the general public. • Meeting deadlines and working through frequent interruptions and inquiries. • Communicating effectively verbally and in writing.

Ability to:

• Learn and follow County policies and procedures. Behaviors: • Regular, reliable attendance.

Job Title: Property Control Specialist I Job Class Code: 1042

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As the incumbent in this position, I have received a copy of this position description.

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Employee's Name

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Employee's Signature Date

Salary:

$4,107-$5,521