Project Coordinator

Job Description:

Project Coordinator

Description

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer-we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles - Empathy, Ethics, Excellence, Engagement, and Equity - anchors in delivering services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special?

• Make a Difference : Join a team driving meaningful change in one of the fastest-growing cities in the nation.
  
• Value and Innovation : Work in an environment where employees are valued and innovation thrives.
  
• Competitive Benefits : Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
  
• Retirement Security : Plan for the future with the City of Austin Employees' Retirement System.
  
• Sustainable Transportation Options : Commute easily with access to public transit and bike-friendly infrastructure.
  
• Focus on Wellness : Stay healthy through wellness programs, on-site fitness centers, and mental health support.
  
• Career Growth : Advance your skills and expertise with professional development and leadership opportunities.
  
• Modern Workspaces : Work in innovative and sustainable environments that foster collaboration and inspiration.
  

By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

The Project Coordinator position supports the Transmission and Substation Engineering and Construction Project Management team. This position coordinates the engineering and support activities for various projects and/or programs. Responsibilities include supporting, maintaining analysis and tracking financial reporting for programs and projects.

Position requires pulling data from various sources and uploading to a dashboard, so strong dashboard, Excel / spreadsheet / database knowledge to pull data from multiple sources for evaluation and comparison to criteria. Will coordinate development/reviews for permitting, agreements, AE teams, other City departments, permitting entities, developers, etc. Will coordinate new project requests and tracking progress of contracting through City Contracting for AE rotation list and professional services.

Job Description:

Project Coordinator

Purpose:

Under general supervision, this position coordinates the engineering and support activities for various projects and/or programs.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Communicates project and/or program information to internal and external customers.
  
• Assists in the development and monitoring of project and/or program budgets by completing assignments that may include processing a pay application or monitoring and updating the assigned project budget.
  
• Assists in the development of short- and long-range plans on projects or works on routine projects whereby techniques used are well known and present no unusual engineering problems.
  
• Assists in the development and implementation of operating policies and procedures by providing input as a team member of an established process improvement team.
  
• Ensures compliance with City and other regulatory agency requirements and policies by verifying that regulatory/permitting processes have been identified and permits or approvals acquired for assigned project.
  
• Coordinates development/reviews construction or engineering related contracts, contract documents, and Developer Agreements by reviewing preparing and processing project change orders to projects if change orders are appropriate and in compliance or applying technical quality control review.
  
• Coordinates and evaluates plans, criteria, schedules, etc. for a variety of projects, Programs, and plans or a division and/or section activities.
  
• Assists in the resolution of conflicts and difficult situations by providing supporting documentation, policies and procedures.
  
• Develops, maintains, and improves City of Austin design and construction standards.
  
• Provides technical advice and assistance.
  

Responsibilities - Supervisor and/or Leadership Exercised:

May provide leadership, work assignments, evaluation, training, and guidance to others.

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of basic engineering and architectural design principles, practices, procedures, and estimating techniques.
  
• Knowledge of project accounting, architectural, and construction methods and the principles, methods, and practices of project management.
  
• Knowledge of laws, rules, regulations, and codes associated with project assignment.
  
• Knowledge of budget policies and principles.
  
• Knowledge of contract management principles, methods, and practices.
  
• Skill in adapting, interpreting, and applying guidelines and standards.
  
• Skill in establishing and maintaining positive relationships with internal and external customers.
  
• Skill in using available software packages.
  
• Ability to exercise sound judgment, tact, and diplomacy in all public contacts.
  
• Ability to schedule and coordinate activities between various parties and planning specific aspects of a project.
  
• Ability to communicate in oral or written format to a variety of audiences.
  

Minimum Qualifications:

• Graduation with a Bachelor’s degree from an accredited college or university with major course work in a related field, plus three (3) years of experience in construction, engineering, architecture, or related work.
  
• Experience may substitute for education up to a maximum of four (4) years.
  

Licenses and Certifications Required:

May require a valid Texas driver license.

Preferred Qualifications:

• Experience supporting an engineering, facility, maintenance, and / or construction team.
  
• Experience coordinating contractors, scheduling, assisting, and implementing phases of a project.
  
• Experience coordinating multiple activities and projects simultaneously with varying schedules, milestones, and priorities
  
• Strong Excel or other spreadsheet, database and dashboard knowledge to pull data from multiple sources for sharing, evaluating against performance measure criteria and projecting trends.
  
• Experience in developing, reporting and evaluating performance measures to ensure critical work processes are operating efficiently.
  
• Experience with government and / or City Contracting requirements.
  
• Certifications such as Certified Associate in Project Management (CAPM), Project Management Professional, Contract Management Certification, Certified ScrumMaster, LEEDS Certification, Six Sigma Green Belt certification, or similar certifications / licenses or the ability to obtain one within 6 months of employment.
  

Notes to Candidate:

Location:

4815 Mueller Blvd, Austin, TX 78723

Days and Hours:

Monday through Friday. 8:00 a.m. to 5:00 p.m.
40 Hour Work Week (Hybrid Available)

Salary:

$32.96 - $41.20/hr., depending on qualifications and experience.

Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE for more information.

Employment Application:

• The City of Austin employment application is an official document; incomplete applications will not be considered.
  
• Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications.
  
• The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application.
  
• Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable.
  
• Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed.
  

If you are selected as a top candidate:

• Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution.
  
• If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date.
  
• This position requires a criminal background investigation.
  

Fair Labor Standards Act:

This position is classified as NON-EXEMPT.

Critical:

This position has been designated as a Critical Employee position. Critical Employees are considered necessary and vital and supports activities that impact City or department operations. This work can be done while at a designated work site or while working at an alternate work location. Critical employees who are able to work at an alternative work location are required to do so. Schedules may be modified, and employees may be reassigned to another area during extraordinary situations or emergency conditions to provide essential services.

Driving Requirement:
This position requires a valid Texas Class C Drivers’ License or the ability to acquire one by your hire date. City of Austin employees that promote or transfer into driving required positions must meet the City of Austin’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, external applicants cannot have more than six City Driver Points (CDP) within a period of thirty-six (36) months.

Important Note to Applicants:
Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.

We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

Closing Date/Time: 2025-12-05