LEGISLATIVE AFFAIRS COORDINATOR (LEGISLATIVE ASSISTANT)

Job Description:

LEGISLATIVE AFFAIRS COORDINATOR (LEGISLATIVE ASSISTANT)

Description

DESCRIPTION

DESCRIPTION:
Councilmember Dr. Ricks-Oddie is recruiting a Legislative Affairs Coordinator (Legislative Assistant) to join our team for a six-month position. This is a temp-to-perm opportunity, meaning that upon successful performance and the availability of a permanent position, it may lead to a full-time role at the end of the six months. The Councilmember is looking for someone who is teachable, self-driven, and cares about Long Beach and District 9. The position reports to the Chief of Staff and involves supporting office operations, communications, research, casework, and coordinating district events.

The District 9 team emphasizes diligence, flexibility, and collaboration to foster a thriving Long Beach. Candidates should exhibit a team-focused mindset, strong work ethic, follow-through, and task management skills. Flexibility to work evenings and weekends is required.

ABOUT COUNCILMEMBER RICKS-ODDIE:
Councilmember Dr. Ricks-Oddie, elected in 2022, is a statistician and epidemiologist dedicated to community well-being. Actively involved in Long Beach civic leadership, she prioritizes neighborhood strength and community prosperity.

EXAMPLES OF DUTIES

• Conducting research on legislative issues, policies, and proposals.
• Monitoring legislative proceedings, committee meetings, and hearings.
• Responding to constituent inquiries, concerns, and requests for assistance.
• Managing correspondence, emails, and phone calls from constituents and stakeholders.
• Liaising with government agencies, advocacy groups, and community organizations.
• Assisting in the preparation of materials for meetings, events, and public appearances.
• Providing administrative support to legislative staff, such as scheduling meetings and maintaining records and reports.
• Analyzing data and preparing reports on legislative trends and outcomes.
• Collaborating with other staff members to coordinate legislative initiatives and priorities.
• Keeping abreast of relevant news, developments, and issues affecting the legislative agenda.
• Maintaining district calendar and meeting requests.
• Attend community and stakeholder meetings on behalf of the District Office
• Adhere to ethical standards and confidentiality requirements in handling sensitive information.
• Other duties as assigned

REQUIREMENTS TO FILE

Minimum Requirements

• High school diploma or equivalency is required.
• Flexibility to work weekends and evenings as needed.
• Two to three years of experience working with a culturally and ethnically diverse constituency for either a non-profit or government agency.
• A valid California Driver License is required and reliable transportation to successfully fulfill the duties of the position.

Successful candidates will demonstrate:

• Genuine desire to help the community.
• Ability to listen, motivate and organize.
• Prioritize multiple assignments and execute tasks in a timely manner
• Respond promptly to both internal and external communications
• Excellent verbal and written communication.
• A strong work ethic and demonstrated ability to manage complex tasks and prioritize competing demands to meet deadlines.

Highly Desirable Qualifications:

• Bachelor’s degree from an accredited college or university OR 4 years of equivalent experience in communications, political science, public policy or related field
• Long Beach Resident
• Minimum 1-year professional experience working in an office setting
• Minimum of 1-2 years' experience with policy research, analysis and drafting briefs

SELECTION PROCEDURE

This position will remain open until filled. To be considered, applicants must submit a complete application packet, which includes an online application, a cover letter, and a resume in PDF format. Incomplete application packets that do not meet the minimum requirements will not be considered. The most qualified applicants will be invited to proceed in the selection process.

This position is an exempt, at-will position. The incumbent will not accrue any civil service tenure or contractual employment rights in such position. The Legislative Assistant is appointed by and serves at the pleasure of the Council Office.

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act .

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-4102.

In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable.

Employee Benefits

The City of Long Beach offers its employees opportunities to grow personally and professionally. As a permanent employee, you are eligible to receive fringe benefits that include:

• Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% @55 for "Classic" members and 2%@62 for new members as defined by PEPRA. Subject to employee contribution. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security.
• Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected.
• Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000.
• Disability Insurance: City-paid short-term and long-term disability insurance.
• Management Physical: Annual City-paid physical examination.
• Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service.
• Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year.
• Sick Leave: One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits.
• Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion.
• Transportation Allowance: Monthly allowance is allocated by classifications below;
  • Department Head $650.00
  • Deputy Director/Manager $550.00
  • Chief of Staff / Administrator / Principal DCA: $450.00
  • Executive Support Staff: $300.00
• Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). City contributes 1% of employee's base pay to the employee's 401(a) plan; effective September 30, 2022, the City will contribute 2% of employee's base pay to the employee's 401(a) account. Employees may opt to contribute up to the IRS annual limits as well.
• Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses.
• Flexible/Hybrid Work Schedule: Available (subject to City Manager approval).
• Paid Parental Leave: After six (6) months of City employment; up to 30 calendar days (160 hours) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).

Management positions - Refer to the Job Posting brochure included in the job posting.

Salary:

$23.00 - $30.00 Hourly