Deputy City Clerk I

Job Description:

Deputy City Clerk I

Description

Description

Do you have the desire to make a meaningful impact in a vibrant and diverse community? Join a collaborative workforce committed to serving the City of Irvine.

As a Deputy City Clerk I, you will support work that is essential to transparent, accountable, and legally compliant municipal government. This is the first of three levels in the Deputy City Clerk classification series. Candidates should bring a solid foundation in professional and complex administrative work, including experience interpreting policies, managing sensitive or confidential information, and supporting formal or regulated processes.

While this is the entry point into the Deputy City Clerk series, it is not an entry-level clerical role. The position requires relevant experience, demonstrated independent judgment, strong attention to detail, and the ability to work in a fast-paced, highly regulated public-sector environment. The ideal candidate will possess strong critical thinking skills, and the ability to manage sensitive and legally significant information with professional judgment.

This recruitment will establish an Eligibility List for the Deputy City Clerk I position, which will expire on December 3, 2026.

This position requires attendance at City Council meetings, as necessary, which occur in the evenings on the second and fourth Tuesday of each month. Additionally, some evening hours will be required for meeting preparation and events, such as elections.

Your Impact

• Coordinate the preparation, assembly, and distribution of City Council agenda packets and legal notices for public meetings and hearings.
• Interpret and apply a wide variety of laws, regulations, policies, and procedures governing the legislative and public records functions of municipalities.
• Assist in the coordination of municipal elections, including the processing of ballot measures and voter outreach activities.
• Track legal claims, monitor compliance with the Ralph M. Brown Act; assist with coordinating legal filings required by the Fair Political Practices Commission; and assist with tracking campaign filings, conflict-of-interest (From 700), and lobbyist reports.
• Respond to inquiries from City Councilmembers, City management and staff, and the public regarding Council actions, deadlines, requirements, and official records. Advise on the interpretation and applicability of related policies, procedures, and laws.
• Facilitate accurate and timely processing of legal documents such as agreements, contracts, deeds, resolutions, and ordinances. Research, compile, and analyze data for special projects and reports, as needed.
• Find additional information in the Deputy City Clerk I job description.

Minimum Qualifications

• Associate's degree with supplemental courses in office administration, business, or a related field.
• One-year responsible administrative support experience.
• Any combination of education and experience that provides equivalent knowledge, skills, and abilities.
• Notary Public Commission certification required within six months of hire date.
• Typing Ability: Net Speed of 45 wpm.
• May require a valid California driver's license.

Desirable Qualifications:
Coursework toward certification as a Certified Municipal Clerk.
Experience in a city/county clerk's office.

Best Fit

• Impeccable customer service, project management, and communication skills, both verbal and written.
• Experience in municipal administrative functions including taking minutes, processing vital municipal records and contract management, and experience in a fast-paced administrative environment.
• Experience successfully engaging with elected officials, and the ability to recognize and appropriately handle sensitive issues.

Your Team
The Mission of the Employees of the City of Irvine is to create and maintain a community where people can live, work, and play in an environment that is safe, vibrant, and aesthetically pleasing. We are one team that exists to serve our community in the continual pursuit of a City that offers an exceptional quality of life. The City of Irvine’s five values of Humility, Innovation, Empathy, Passion, and Integrity reflect the interests and needs of the community, and the level of service they expect and desire. We are One Irvine through embrace of a team-oriented approach by living our values every day.

The City Clerk’s Office administers democratic processes, including municipal elections, government transparency, access to city records, and all legislative actions ensuring transparency to the public. The City Clerk's Office also adheres to compliance with federal, state, and local statutes including the Political Reform Act, the Brown Act, and the Public Records Act. The department is comprised of multiple divisions, including Legislative Services, Office of Records and Information, Passport Services, Mail and Duplicating, and Main Reception.
The Process
The selection process will include an examination and a background investigation prior to appointment. This recruitment may establish an eligibility list to fill future positions in similar and/or lower classifications within the organization.

Equal Opportunity Employer
The City of Irvine is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities. We encourage you to inform Human Resources at least two business days prior to the first phase of the selection process if you have a disability that may require an accommodation.



Closing Date/Time: 12/3/2025 5:00 PM Pacific

Salary:

$58,656.00 - $92,289.60 Annually