HUMAN RESOURCES ASSISTANT

Job Description:

HUMAN RESOURCES ASSISTANT

Description

Resumes are accepted, but not in place of the official city employment application. Incomplete applications will be automatically rejected. Proof of education requirements/certifications must be submitted as a PDF via EMAIL to human_resources@cityofinglewood.org with the SUBJECT LINE: your name and job title.

POSITION

Under close supervision, performs various administrative support functions related to workers’ compensation, recruitment/selection, benefits administration, retirement, compensation, and employee relations as assigned to Human Resources.

This list of tasks is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class.

TASKS

• Perform a variety of support functions in workers’ compensation, recruitment/selection, benefits administration, retirement, compensation, and employee relations as assigned;
• Research and review HR system to provide employment, salary, and benefit enrollment verifications;
• Provide the public and staff with employment information and respond to inquiries regarding benefits and payroll;
• Performs clerical duties such as typing, copying, filing, answering telephones, and sorting and distributing mail.
• Submits paperwork to the appropriate department to update records;
• Assists applicants as needed regarding the application process;
• Prepares application materials and forwards to the department and completes written employment verifications;
• Schedules assist and conduct on-boarding orientations, create and maintain employee personnel files;

QUALIFICATIONS

A high school diploma or equivalent combined with some college-level coursework in accounting, statistics, or human resources, AND two (2) years of experience performing increasingly responsible work in a fast-paced business environment, preferably in an HR Business environment.

KNOWLEDGE, SKILLS, AND OTHER CHARACTERISTICS

• Knowledgeable of payroll, compensation, benefits, and standard office practices and procedures, quality customer service techniques and concepts, and professional business writing and email etiquette;
• Skilled in composing letters, documents, and reports using a personal computer, following oral and written instructions, establishing and maintaining positive and productive working relationships with both external and internal customers
• Ability to perform essential duties with minimum supervision, to multi-task various, to maintain confidentiality regarding departmental activities and Human Resources actions, effectively communicate verbally and in writing and effectively respond to tight and changing deadlines; communicate with all levels of staff verbally and in writing, explain and provide organization, procedures and operational details of the City and assigned department/division process and procedures;
• Proficient in operating office equipment, including computers and software, fax machines, copiers, scanners, and other specialized equipment, MS Office software packages, and other industry-related software.

THE SELECTION PROCESS

Applicants whose experience best meets the city's needs will be invited to participate in the examination for this position. Candidates must have access to a computer with internet, video, and audio capabilities to participate in our examination process. The examination may consist of one or more of the following: (1) Training & Experience Evaluation, (2) Writing Exercise, and (3) Qualifications Appraisal Interview with a panel of subject matter experts. Candidates must receive a score of 70 or higher to have their names placed on the active eligibility list for one year. The top three ranks on the Eligibility List will have their application materials forwarded to the hiring authority for a selection interview.

The City of Inglewood is an Equal Opportunity Employer. It does not discriminate by age, sex, race, religion, national origin, marital status, or handicap status in its employment actions, decisions, policies, and practices.