Procurement Supervisor

Job Description:

Procurement Supervisor

Description

Job Summary

TITLE: Procurement Supervisor
SRN S21: $9,478 - $13,233, Monthly, Exempt
Bargaining Unit: ASSET
Department: Finance
Division: Procurement and Contracts
REPORTING RELATIONSHIP :
Reports to : Director of Finance
Supervises the following positions : Exercises supervision of technical and administrative staff.

Promotional opportunity procedures will include the following: Review of minimum qualifications Review of personnel file, including but not limited: attendance history, disciplinary history, and performance evaluations Testing/ Assessments: Oral Interview(s)

DEFINITION

Under general direction, plans, coordinates, assigns, reviews, and supervises the work of staff performing centralized purchasing, procurement, and contract administration within the Finance Department; plans, and coordinates a comprehensive procurement program to ensure compliance; coordinates assigned services and operations with those of other District divisions and outside entities; provides complex staff assistance to management staff in areas of expertise; and performs related duties as assigned.

CLASS CHARACTERISTICS

This is the full supervisory-level classification that exercises independent judgment on diverse and specialized procurement and contract functions with accountability and ongoing decision-making responsibilities associated with the work. Incumbents are responsible for planning, organizing, supervising, reviewing, and evaluating the work of staff and for providing technical support to management in a variety of areas. Performance of the work requires the use of independence, initiative, and discretion within established guidelines.

This classification also exercises discretion in selecting appropriate resources to use in accomplishing assigned work; monitors and reviews work in progress and provides technical assistance and guidance; ensures that appropriate policies and procedures are followed by subordinates; recommends procedures consistent with unit, departmental, and District directives, policies, and regulations, which are developed by higher-level management staff.

Essential Functions

EXAMPLES OF TYPICAL JOB FUNCTIONS

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Plans, organizes, assigns, supervises, and reviews the work of staff providing support to procurement and contract administration in the Finance Department. Trains staff in work procedures; evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion.
• Participates in the development of goals, objectives, policies, and procedures for assigned services and programs; recommends and implements policies and procedures including standard operating procedures and internal controls for assigned operations.
• Monitors activities of the work unit; identifies opportunities for improving service delivery and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements.
• Coordinates assigned services and operations with those of other divisions, outside agencies and vendors.
• Participates in annual budget preparation; identifies resource needs; prepares detailed cost estimates with appropriate justifications; monitors expenditures .
• Provides staff assistance to management; prepares and presents staff reports and other written materials; supervises the establishment and maintenance of reports, records, databases, and files; ensures the proper documentation of operations and activities.
• Responds to questions and provides information to the public; investigates and responds to complaints and inquiries from citizens, other departments, and agencies; recommends corrective actions to resolve issues.
• Develops and manages requests for proposals for professional and/or contracted services; prepares scope of work and any technical specifications; evaluates proposals and recommends award; negotiates contracts; administers contracts to ensure compliance with District specifications and service quality.
• Provides oversight for all District procurement for inventory and non-inventory items; assists staff in preparing RFP’s and bids; develops the scope and specifications; reviews and approves all non-construction bids prior to public release; participates in bid openings, scoring and vendor interviews.
• Initiates the bidding process for all contracts over District specified amounts including professional services, contract service and large equipment purchases and executes such contracts; oversees the P-Card program by reviewing and validating P-Card transactions by District staff.
• Develop processes which follow guidelines set by The National Institute for Public Purchasing (NIGP) and The Universal Public Purchasing Certification Council (UPPCC) to ensure the District maintains its high standards for ethical and financially sound purchasing decisions.
• Coordinates training and special projects for purchasing operations.
• Prepares and presents staff and agenda reports and other necessary correspondence related to assigned activities and services; presents reports to various commissions, committees, and boards.
• Conducts a variety of organizational and operational studies and investigations; recommends modifications to assigned programs, policies, and procedures, as appropriate.
• Serves as a liaison for assigned functions with other District departments, divisions, and outside agencies.
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in purchasing and contracts management in a large organization; researches emerging products and enhancements and their applicability to District needs.
• Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval.
• Receives, investigates, and responds to difficult and sensitive problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action.
• Directs the establishment and maintenance of working and official division files.
• Observes and complies with District and mandated safety rules, regulations, and protocols, and ensures staff do the same.
• Performs other duties as assigned.

Please visit https://www.governmentjobs.com/careers/cvwd/classspecs for the full job description.

Minimum Qualifications

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

• Bachelor’s degree from an accredited college or university with major coursework in purchasing, business administration, public administration, finance, or a closely related field.
  

Experience:

• Five (5) years of progressively responsible professional purchasing and contract management experience, preferably in a public utility.
• Two (2) years in a supervisory or lead capacity.

Licenses and Certifications:
Possession of a valid California Driver’s License, to be maintained throughout employment.

Knowledge of:

• Services provided by a comprehensive purchasing and contracts operation.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
• Principles and practices of leadership.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Principles and practices of budget development and administration.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility.
• Principles and practices of contract negotiation, management, and administration.
• Techniques for effectively representing the District in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Methods and techniques of preparing technical and administrative reports, and general business correspondence.
• District and mandated safety rules, regulations, and protocols.
• Modern equipment and communication tools used for business functions and programs, project, and task coordination, including computers and software programs relevant to work performed.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.

Ability to:

• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.
• Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
• Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
• Identify problems, research, and analyze relevant information, and develop and present recommendations and justifications for solutions.
• Evaluate and develop improvements in operations, procedures, policies, or methods.
• Effectively negotiate contracts, agreements, and/or pricing for services, supplies, and equipment.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Analyze, interpret, summarize, and present technical information and data in an effective manner.
• Effectively represent the division and the District in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
• Direct the establishment and maintenance of a variety of filing, record-keeping, and tracking systems.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

The Coachella Valley Water District provides a comprehensive, balanced, and competitive benefits package ensuring employees have many options to meet their healthcare, wellness and/or retirement savings goals. Providing employees with flexibility and support for all the different stages of life. Employees may pay some portion of their benefit premium costs based on the provisions of their labor-negotiated Memorandums of Understanding (MOU's) and the level of coverage they select. Additional information regarding CVWD employee benefits is available at https://www.cvwd.org/176/Benefits .

Closing Date/Time: 10/28/2025 11:59 PM Pacific

Salary:

$9,478.00 - $13,233.00 Monthly