Executive Assistant (Human Resources)

Job Description:

Executive Assistant (Human Resources)

Description

EXECUTIVE ASSISTANT

Click here for the full Job Description/Classification Specification

MSC Range 9 ; Full-time/Exempt; 40 hours per week; 12 months per year

Projected Recruitment Timeline

Anticipated Application Screening Period: November 12-20, 2025

Tentative First Interviews: Week of December 1-5, 2025 (Zoom)

Tentative Second Interview Date: Decem ber 8-12, 2025 (In Person)

Anticipated Start Date: January 2, 2025

POSITION HIGHLIGHTS

Join Our Team as an Executive Assistant to the Vice President for Human Resources!

Are you a detail-oriented professional with strong organizational and interpersonal skills? Do you thrive in a fast-paced environment where collaboration, discretion, and confidentiality are key? Are you passionate about supporting initiatives that enhance workplace culture and employee success? If so, we invite you to consider this exciting opportunity at Butte College.

Why You’ll Love This Role:

People-Focused Purpose:

Bring your energy and professionalism to the Human Resources team! As our Executive Assistant, you’ll support the Vice President in fostering a positive, inclusive, and high-performing workplace culture. You’ll collaborate across departments to ensure smooth communication and efficient operations that support our employees and the campus community.

Organizational Excellence:

The ability to manage multiple priorities is crucial as you'll be tasked with coordinating meetings and taking meeting minutes, preparing agendas and reports, financial and budget oversight, coordinating department travel, helping support collective bargaining processes, and maintaining sensitive HR documents with the utmost confidentiality. You’ll play a key role in ensuring projects and initiatives stay on track, while also providing a high level of executive support.

Communication and Professionalism:

From drafting correspondence to preparing reports, your strong written and verbal communication skills will help convey the Human Resources mission and values clearly and effectively.

Tech-Savvy and Analytical:

Your proficiency with modern office software will be essential in creating polished documents, tracking data, and supporting HR reporting and process improvement efforts.

The Vice President for Human Resources oversees key areas that include employee and labor relations, recruitment and onboarding, benefits administration, and professional development and training. In this role, you’ll support both routine administrative functions and complex projects that advance the college’s people-centered goals. Strong judgment, discretion, and attention to detail are essential.

If you’re ready to make an impact and be part of an incredible team that values excellence and collaboration, apply today! Let’s empower our employees and strengthen our college community together.

Work Schedule

The work schedule is Monday through Thursday, 7:30 a.m. to 5:00 p.m., and Friday, 8:00 a.m. to 12:00 p.m. Over the summer the schedule changes to Monday through Thursday, 7:00 a.m. to 5:00 p.m. with Friday off. As an exempt position, hours may vary based on departmental needs.

Minimum Qualifications

• Associate degree in office administration, business administration, public administration, organizational development, or related discipline; AND
  
  
• Five (5) years of progressively responsible administrative experience providing support to an executive, manager or executive office; OR
  
  
• Any combination of education and experience which would provide the required qualifications for the position.
  
  

*Associate degree education equivalency is a 1 to 1 equivalency, one year of responsible work experience related to the classification for each full year (24-30 units) of college.

Diversity Qualifications

Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity and sexual orientation and ethnic backgrounds of community college students and staff.

APPLICATION INSTRUCTIONS

All applicants, including current Butte College employees, must complete and submit an online application with all required attachments to move forward. All fields within the application should be completely and thoroughly filled out. Do not skip application fields by inputting "see resume. "

Required Attachments

• Resume or Vita: Attach a resume that aligns with the information provided in your application.
  
  
• Diversity Essay: The Butte-Glenn Community College District has a very diverse staff and student population with respect to academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds. In your Diversity Essay , please describe your skills, education, professional development, community involvement, and professional experience working with these diverse groups.
  
  

REQUIRED UPON HIRE

Transcripts of academic work are not a required attachment with the application but may be required upon hire.

• Offers of employment are contingent upon the submission of official transcripts showing completion of the degree, and proof of other requirements of the position, that minimally qualifiedthe applicant.
  
  
• If the position has an education equivalency component within the minimum qualifications and the applicant qualified under equivalency, transcripts may not be required upon hire.
  
  
• Foreign transcripts must include a U.S. evaluation and translation. For list of agencies that provide this service, click here .
  
  

PRE-EMPLOYMENT REQUIREMENTS

• The successful applicant will be required to complete a medical history questionnaire and must agree to undergo and pass a pre-employment physical examination, based on the physical requirements of the position, prior to employment. The physician will be selected and paid for by the District. Disabilities not related to the essential physical job requirements will not preclude the applicant from being hired.
  
  
• Education Code § 87408.6 states that no person shall be initially employed by a community college district in an academic or classified position unless the person has submitted to an examination within the past sixty (60) days to determine that they are free of active tuberculosis.
  
  
• As a condition of employment, the District requires that you provide fingerprints prior to beginning work. You may be fingerprinted at Butte College Human Resources by appointment, or you may be fingerprinted at another agency. Should you be fingerprinted at another agency, the rolling fee charged by the Department of Justice (DOJ) for the fingerprint report is the employee's responsibility at the time of printing.
  
  

AD DITIONAL RESOURCES FOR APPLICANTS

Application Tips for Success

For helpful tips and guidance on navigating our application submission and recruitment process, please refer to the document below.

• Application Tips for Success
  
  

Travel and Relocation Accommodations

For candidates traveling more than 80 miles to attend an onsite interview at Butte College, you may be eligible for travel reimbursement. And if hired, consider our relocation incentives below.

• Travel Reimbursement for Interviews
  
  

• Relocation Incentive
  
  

• Housing Resources
  
  

Butte Glenn Community College District (BGCCD) IS AN EQUAL OPPORTUNITY EMPLOYER: To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions. Butte Glenn Community College District is committed to creating a diverse workforce focused on equity, inclusion, and accessibility for all faculty, staff, administrators, managers, and students. The District is dedicated to building an environment that supports our diverse student populations providing opportunities to mentor, encourage, and prepare our students to be successful in the world and expose them to global perspectives. Our District community of professionals is devoted to enriching our students' lives by bringing to light a variety of ways to engage and discover their individual and collective paths through education.

BGCCD is committed to the principles of equal employment opportunity. It is the District’s policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subject to discrimination in any program or activity of the District on the basis of ethnic group identification, race, gender, color, language, accent, citizenship status, ancestry national origin, age, sex, religion, sexual orientation, gender identity, parental status, marital status, veteran status, physical or mental disability or medical condition, or on the basis of these perceived characteristics.

The eligible list established from this recruitment will be used to fill the current vacancy and possibly future vacancies for positions with the same class specification.

The District reserves the right to modify, rescind or re-advertise this announcement without notification or to delay indefinitely the employment of a person for the position.

Closing Date/Time: Mon, 10 Nov 2025

Salary:

86414.79 - 93538.15 Yearly