Accounting Associate II (Cost Accounting and AP)

Job Description:

Accounting Associate II (Cost Accounting and AP)

Description

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer-we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. Our guiding principles-Empathy, Ethics, Excellence, Engagement, and Equity - anchor our approach in delivering services that significantly impact the lives of Austin residents. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special?

• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.
  
• Diverse and Inclusive Workplace: Work in an environment where every voice is valued, and Innovation thrives.
  
• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
  
• Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.
  
• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.
  
• Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.
  
• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.
  
• Modern Workspaces: Work in innovative and sustainable environments designed to foster collaboration and inspiration.
  

By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

This role is responsible for the preparation and review of payment documents related to Inventory and Asset Accounting. It involves close collaboration with internal departments and external stakeholders to ensure accuracy, compliance, and timely processing.

Job Description:

Accounting Associate II

Purpose:

Provide accounting and financial support to city management by processing, researching and analyzing accounting data and transactions; prepare basic financial reports and financial statements.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Prepares and reviews payments, cash receipts, billing or other accounting transactions by verifying documentation and accurately completing transactions.
  
• Prepares asset, liability, and capital account entries by compiling and analyzing account information.
  
• Performs non-routine duties associated with the reconciliation, balancing or processing of vouchers, ledgers, journals, reports and statements.
  
• Researches and resolves complex and difficult billing, invoicing, financial inquiries, accounting and budget information.
  
• Reconciles accounts, identifies and prepares corrections by collecting and analyzing account information and analyzing accounting options.
  
• Processes travel documentation and monitors credit card activity and ensures that transactions and supplemental documentation is in compliance with policies, procedures and internal controls.
  
• Prepares standard and non-standard financial reports, financial analysis, data analysis and graphical data. Prepares financial statements and/or special financial reports including balance sheets, income statements, and other reports.
  
• Research and reconciles accounting transactions, fixes discrepancies. Maintains information and reviews financial transactions by creating and/or monitoring electronic files and/or accounting documents.
  
• Prepares audit work papers for annual or special audit by accumulating data accurately for assigned area(s) in a timely and accurate manner.
  
• Assists in the development of guidelines, procedures and templates for financial review and reporting.
  
• Maintains accounting controls and financial security by following policies and procedures and internal controls.
  

Responsibilities - Supervisor and/or Leadership Exercised:

• None
  

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of Generally Accepted Accounting Principles (GAAP)
  
• Knowledge of financial reporting concepts and preferred business practices.
  
• Skill in analyzing and interpreting financial records.
  
• Skill in processing large volumes of numerical data
  
• Skill in identifying problems and recommending solutions
  
• Skill in effective verbal and written communication.
  
• Skill in operating a personal computer and related equipment.
  
• Skill in performing basic mathematical calculations.
  
• Skill in classifying fiscal data and compiling reports.
  
• Skill in developing complex spreadsheets.
  
• Ability to plan and organize tasks to complete projects.
  
• Ability to handle multiple tasks and prioritize duties
  
• Ability to resolve problems or situations requiring the exercise of good judgment.
  
• Ability to establish and maintain good working relationships with other City employees and the public.
  

Minimum Qualifications:

• Graduation with a Bachelor's degree from an accredited four year college or university with major course work in a field related to Finance, Accounting, or Economics.
  
• Up to four (4) years of related experience may be substituted for education.
  

Licenses and Certifications Required:

• None
  

Preferred Qualifications:

• Experience with accounting ledgers or bookkeeping.
  
• Experience with Inventory or Asset Accounting.
  
• Experience in processing large volumes of numerical data.
  
• Experience in verbal and written communication.
  
• Experience in operating a personal computer and related equipment.
  
• Experience in performing basic mathematical calculations.
  
• Experience in classifying fiscal data and compiling reports.
  
• P roficiency in Microsoft Excel
  
• Experience in developing complex spreadsheets.
  

Notes to Candidate:

Pay Range: Entry: $24.40 - Max: $28.42

Schedule: Monday - Friday (8:00AM -5:00PM) - 60% Hybrid Telework

Location: 4815 Mueller Blvd, Austin Texas 78723

Employment Application:

• The City of Austin employment application is an official document; incomplete applications will not be considered.
  
• The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held.
  
• Starting salary will be based on overall relevant experience from your application.
  
• Responses to supplemental questions regarding experience should also be clearly documented in the ‘Experience’ section of the main application.
  
• Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications.
  
• Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable.
  
• Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed.
  
• To ensure a thorough evaluation of your qualifications, please answer all applicable questions in the questionnaire section completely. Incomplete, brief, or one-line responses may not provide enough detail and could impact your eligibility to move forward in the selection process.
  
• Current City of Austin employees must submit their application through ‘Job Hubs’ in Workday to be considered.
  

If you are selected as a top candidate:

• Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution
  
• This position may require a criminal background investigation.
  

Good Standing Employees

Employees, in Good Standing, who are candidates within the department/division that the position resides in and who meet the minimum and all of the preferred qualifications (if any) of the position will be included in the initial interview. Department/division employee must remain in Good Standing through the Top Candidate Selection phase at which time the Good Standing status will be re-verified.

Critical:

This position has been designated as a Critical Employee position. Critical Employees are considered necessary and vital and supports activities that impact City or department operations. This work can be done while at a designated work site or while working at an alternate work location. Critical employees who are able to work at an alternative work location are required to do so. Schedules may be modified, and employees may be reassigned to another area during extraordinary situations or emergency conditions to provide essential services.

Fair Labor Standards Act:

This position is considered FLSA non-exempt. Non-exempt employees will be compensated for any additional hours worked when such compensation is required by law.

Important Note to Applicants:
Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.

We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system" at the end.

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

Closing Date/Time: 2025-10-22