Administrative Services Manager

Job Description:

Administrative Services Manager

Description

Administrative Services Manager
at The City of Fort Worth
Fire

Pay Range: $85,611 - $111,295 annual compensation

Job Posting Closing on: Tuesday, October 21, 2025

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. Find Out More!

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

An Administrative Services Manager job is available with the City of Fort Worth Fire Department. This position will be located at the Bob Bolen Public Safety Complex, 505 W. Felix St. Fort Worth, TX 76115. This role will lead initiatives primarily in the areas of Budget, Grants, Human Resources (HR), and Capital Projects. A strong sense of urgency, attention to detail, and the ability to work with both civilian and civil service personnel are essential. This position requires the capacity to work independently and in a team environment, while building effective working relationships across departments. The Administrative Services Manager reports directly to the Assistant Fire Director and oversees a team of 7-9 employees responsible for daily administrative functions.

The Administrative Services Manager job responsibilities include:

• Management of a $300 million combined Fire and Emergency Management Services (EMS) budget, focusing on budget development, monthly forecasting, revenue, invoicing.
• Oversee specific programs such as special donations, deployments, and Suburban Dispatching.
• Serves as Human Resources Coordinator (HRC) supporting HR functions such as, hiring, onboarding, Family Medical Leave Act (FMLA), Workers' Compensation compliance, and leave tracking. Familiarity with oayroll processes.
• Provide oversight and strategic guidance on all grant-related projects ensuring timely and compliant financial documents and submissions.
• Provide transactional oversight of capital projects, including project set up, tracking and close-outs; also lead or support special projects as assigned, with a focus on data analytics related to budget, staffing, and capital planning.
• Assist with compiling financial and staffing data to support broader department operations and internal decision making.

Minimum Qualifications:

• Master's Degree from an accredited college or university with course work in Business Management, Public Administration, Business Administration, Human Resources or related field
• Two (2) years of increasingly responsible and complex administrative, fiscal, personnel and management experience
• One (1) year of experience in a supervisory capacity
• Knowledge of concepts related to budget management, business planning, process improvement, policy development, and strategic planning.

Preferred Qualifications:

• Knowledge of concepts related to budget management, business planning, process improvement, policy development, and strategic planning.
• Experience in budget management
• Advanced Excel, PowerPoint and Microsoft Word skills
• Experience with ERP Financials
• Knowledge of Grant policies and requirements

Working Conditions and Physical Demands

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions

Sedentary Work - Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Apply Now! Come be part of something special in Fort Worth.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.

Closing Date/Time: Tuesday, October 21, 2025

Salary:

$85,611 - $111,295 annual compensation