ASSISTANT ADMINISTRATIVE ANALYST I-II

Job Description:

ASSISTANT ADMINISTRATIVE ANALYST I-II

Description

DESCRIPTION

Applications are available online beginning Friday, August 22, 2025, through 4:30 pm, Friday, September 5, 2025.

SALARY INFORMATION:
Grade I - $27.42 - $37.24 Hourly
Grade II - $31.87 - $43.28 Hourly

EXAMPLES OF DUTIES

Under supervision, gathers data used in administrative, fiscal, or personnel activities and services; assists in the preparation and control of the annual budget; performs preliminary research, investigations, and studies; develops preliminary interpretations and makes recommendations for improvement in service delivery and the attainment of departmental goals; analyzes documents for compliance with rules, regulations, and procedures; assists in the revision of administrative and personnel systems and procedures; communicates and collaborates with individuals and organizations both within/outside the City; plans and prepares charts, graphs, and other exhibits; reviews statistical data; utilizes personal computers and prepares and presents oral and written reports; assists in the development of basic computer reporting systems; may provide specialized counseling services; develops and coordinates permit, loan, grant, and/or community programs and activities; assists in the various aspects of contract administration; participates in personnel related activities such as recruitment, testing, test validation, employee orientation and training, classification, compensation, affirmative action, labor relations; and performs other related duties as required.

REQUIREMENTS TO FILE

Bachelor's degree from an accredited college or university (proof required)*. Candidates submitting a grad check who will complete the required education by August 31, 2025, may apply and be considered for testing, but will not be certified for a vacancy until the education requirements are met and proof of graduation has been submitted to the Human Resources Department.

Opportunities for Substitution of Education or Experience

Professional, technical and/or paraprofessional experience (equivalent to an Administrative Aide I-II with the City of Long Beach, or higher) that offers specific and substantial preparation for the duties of the position may be substituted for the required education on a year-for-year basis.

Information Pertaining to City of Long Beach Employees

• In compliance with Civil Service Rules and Regulations, Article VI, Section 62, experience credit may be given to City Employees who gained experience while performing duties outside of the classification up to 25% of the time.
• City employees that served in a provisional appointment, temporary reassignment, and/or experience gained while receiving higher class pay will be considered on a day-to-day basis.

*Proof of required documents, such as degree or transcripts, must be uploaded to the online application at the time of filing. Any proofs submitted must contain either the applicant's name or other identifying characteristic on the form. Degrees must indicate the field of study and transcripts must indicate the field of study and degree conferred date. Candidates who possess degrees from colleges or universities from outside the United States must attach proof of educational equivalence at the time of filing.

Knowledge, Skills, and Abilities:

• Effectively communicate both verbally and in writing;
• Comprehend complex written information;
• Research, organize, and analyze data from a variety of sources;
• Develop conclusions and make recommendations based upon evaluation of facts;
• Work collaboratively with others;
• Exercise initiative to complete assigned tasks;
• Plan and organize work; and
• Operate computers including the use of the Internet, spreadsheet, database and word processing software (e.g. Microsoft Office).

Willingness to work an irregular schedule, including nights, weekends, overtime, and/or holidays may be required for some positions.

Positions in the Police Department require the ability to pass a thorough background investigation.

A valid driver’s license, or the ability to arrange necessary and timely transportation for field travel, may be required for some assignments.

DESIRABLE QUALIFICATIONS:

• Experience in asset management, procurement, grant management, human resources, labor compliance, program management, conducting training classes and/or giving presentations, budgeting, public sector investing, performing research and analysis, public sector communications, debt financing and/or supporting business assistance outreach programs is desirable for some positions.
• For positions in the Long Beach Utilities Department, a bachelor’s degree in Environmental Science, Geography, Geology, Public Administration, or closely related field and/or experience in water conservation or water resources are desirable.
• Bilingual/biliterate skills (Spanish, Khmer, or Tagalog) are desirable for some positions interacting with the public.

SELECTION PROCEDURE

EXAMINATION WEIGHTS:

Application and Supplemental Application............................................Qualifying

Written Exam.................................................................................................. 100%

A minimum rating of 70 must be attained in each exam component. Certification by score bands will be considered based on analysis of exam results. The resulting eligible list will remain in effect for at least one year. Screening of applicants will be conducted on the basis of application and required supplemental application submitted. Only those candidates showing the strongest backgrounds on the basis of comparative analysis will be invited to the examination process. Based on the number of applications accepted, the selection procedure may be changed. In the event a revision is necessary, the affected persons will be notified.

In accordance with Civil Service Procedure 3.38, all eligible veterans that successfully qualify on any or all open-competitive examinations shall receive an additional credit of ten (10) points that will be added to their original passing score. Disabled veterans passing the examination shall receive a credit of fifteen (15) points that will be added to their original passing score. (A copy of the veteran’s DD-214, Member 4 form indicating honorable discharge must be attached to the application at the time of filing.)

If you have not received notification within two weeks after close of filing, please contact the Human Resources Department at (562) 570-6202.

EQUITY AND INCLUSION

The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act/

In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for some positions interacting with the public.

This information is available in an alternative format by request at (562) 570-6202. If special accommodation is desired, please contact the Human Resources Department two (2) business days prior to the test at (562) 570-6202. For hearing impaired, call (562) 570-6638.
An Equal Opportunity Employer.

J.O.B. E03AN-25 AAA:BS HR: 08/22/2025

Employee Benefits

The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include:

• Medical and Dental Insurance

• Life Insurance

• Retirement Plan (P.E.R.S.)

• Paid Vacation, Personal Holidays and Sick Leave

• Deferred Compensation

• Credit Union Membership

• Free Bus Transportation (Long Beach Transit)

• Flexible Spending Accounts

• Free Employee Parking
• Paid Parental Leave*
*Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).

Closing Date/Time: 9/5/2025 4:30 PM Pacific

Salary:

$27.42 - $43.28 Hourly