Administrative Operations Manager

Job Description:

Administrative Operations Manager

Description

Position Description

Final Filing Deadline: Sunday, September 14, 2025

Exam #: 25/14N05/08IE

ADMINISTRATIVE OPERATIONS MANAGER

$8,696 - $11,871 Monthly

Panel Interviews: Tentatively scheduled for week of September 29, 2025

The Sheriff 's Office is comprised of the Administration, Corrections and Enforcement Operation Bureaus. The Sheriff’s Office delivers public safety to the residents of Monterey County by providing 24-hour uniformed patrol, investigations, custody services, court security, and law enforcement support.

The Corrections Operations Bureau is seeking an experienced Administrative Operations Manager to oversee the Sheriff’s Office fleet and projects related to jail facility infrastructure. The incumbent will identify projects impacting jail operations and collaborate with respective stakeholders to ensure said projects are completed; manage complex maintenance problems by identifying solutions and implementing changes as needed; manage the Sheriff’s fleet utilization and rotation of fleet for replacement through the vehicle replacement program; and supervise, train, and evaluate the work of assigned staff.

The ideal candidate is a knowledgeable leader with an understanding of correctional operations and has the administrative capabilities to manage a complex and challenging environment within a jail facility. The ideal candidate will also have excellent communication and interpersonal skills and be detail oriented and capable of adhering to multiple deadlines. Work may involve coming in contact with incarcerated people.

The Eligible List established by this recruitment process may be used to fill current and future vacancies on a regular full-time, part-time, or temporary basis County-wide.

Examples of Duties

• Plans, organizes, directs and evaluates assigned services area(s) and activities in accordance with all applicable laws, regulations and ordinances.
• Develops goals, objectives, policies, procedures and priorities within assigned service area, coordinates activities with other County Departments, outside entities and other agencies.
• Assess need for Department facility workspace, identify appropriate facilities for acquisition and negotiate leases, oversee space utilization planning and maintenance of assets.
• Prepares plan proposals, cost estimates, and justifications for budget recommendations; monitors and controls expenditures to ensure the accomplishment of objectives within approved budget.

To view the complete classification description, please visit the County of Monterey website: Administrative Operations Manager

THE SUCCESSFUL CANDIDATE

Will have a proven track record demonstrating the following knowledge, skills and abilities:

Thorough Knowledge of:

• Federal, State and local laws, codes and ordinances related to service area(s); responsibilities and legal liabilities of those participating in the work.
• Basic principles and practices of the assigned County department operations and its administration and organization.
• Computer systems and applications utilized within the County department operations.
• Principles and practices of public and business administration and facilities management, including contract negotiations, planning, implementation, and evaluation.
• Effective methods of record keeping and documentation.

Skill and Ability to:

• Organize, direct and coordinate administrative operational area(s) services within current laws and regulations related to facilities, ADA and related ordinances.
• Work cooperatively with other County departments, vendors, contractors, the public and private organizations.
• Plan, organize and evaluate the work; exercise good judgment and decisiveness; analyze business problems, develop recommendations and implement appropriate solutions.
• Establish effective working relationships with those contacted in the course of the work.
• Effectively communicate both orally and in writing on legal and policy matters related to the work; produce clear, concise and detailed instruction, procedures, and reports, grant applications and contracts.
• Manage division activities; monitor and communicate progress; prioritize and meet timelines; coordinate functions with other County departments and outside agencies as appropriate; create, document and maintain division level business processes, policies and procedures.
• Read and interpret a variety of policies, procedures technical manuals and instructions.
• Operate personal computers and associated equipment and programs.

Examples of Experience/Education/Training

Any combination of experience, education and/or training which provides the knowledge, skills and abilities and required conditions of employment listed is qualifying. A typical way to acquire the required knowledge and skills include:

Education

Completion of all coursework leading to graduation from an accredited college or university with an associate degree in business administration, public health administration, public administration, or a related field. A bachelor's degree is highly desirable.

AND

Experience

Four years or more of progressively responsible experience in public administration or business administration, in areas such as personnel, administrative analysis, contract administration, and facility management, and equivalent of two (2) years of full-time supervisory experience in a direct or lead role.

Additional Information

CONDITIONS OF EMPLOYMENT

The required conditions of employment include, but are not limited to the following:

• Possess a valid California Class C driver license at the time of appointment and possess and maintain a satisfactory driving record or provide evidence of suitable transportation which is approved by the appointing authority.
  
• Successfully pass a complete and thorough background investigation, which includes a voice stress analysis or polygraph examination.
  
• Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and/or emergency.
  

BENEFITS

The County of Monterey offers an excellent benefits package. Please visit our website to view the X Unit Summary Sheet . This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing.

NOTES

• As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions.
• Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9.
• If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary.

Application and Selection Procedures

Apply On-Line at https://www.governmentjobs.com/careers/montereycounty

by September 14, 2025, 11:59 PM (PST)

OR

Hard copy applications may be obtained from and submitted during normal business hours

Monday - Friday, 8:00 AM - 5:00 PM by contacting:

Human Resources Department

Attn: Irene Espinoza

168 W. Alisal St., 3rd Floor

Salinas, CA 93901

Email: espinozai@countyofmonterey.gov | Phone: (831) 755-5129

The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include:

• A completed County of Monterey Employment Application
  
• Response to the Supplemental Questions
  

Applicants who fail to provide all required materials by the final filing deadline will not be considered. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process.

EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION

Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Irene Espinoza, Human Resources Analyst, via email at espinozai@countyofmonterey.gov or via phone at (831) 755-5129.

http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/benefits/benefit-summary-sheet

Closing Date/Time: 9/14/2025 11:59 PM Pacific

Salary:

$8,696.00 - $11,871.00 Monthly