Lead Administrative Support Assistant

Job Description:

Lead Administrative Support Assistant

Description

Job Location: This position will be located at 930 Wildwood Drive, Jefferson City, MO 65109.

Why you’ll love this position:

The Bureau of Genetics and Healthy Childhood (GHC) is seeking a motivated, conscientious, and detail oriented individual to join our team helping to ensure the health and safety of Missouri moms, babies, and families. If you enjoy creative problem solving, are easily adaptable to change, and want to be a part of a dynamic team, this is the job for you.

The salary indicated represents a base pay rate. If the individual selected or the position is eligible for a pay differential (e.g., shift, security, or years of service), it will be added to the total compensation in your paycheck. A pay differential does not raise your base pay.

• Assist in completing, submitting, and tracking purchase requests and other formal documentation.
• Managing the flow of Fiscal Notes for the bureau, which includes tracking and making sure deadlines are met.
• Assist in the planning and scheduling of Bureau meetings and prepare any applicable documents.
• Track documents through the approval process.
• Assist with business travel which includes lodging, car reservations, conference registrations etc.
• Proof documents, letters, and memos.
• Answer the main line and route to the appropriate program.
• Oversee bureau supplies by maintaining supply inventory and storage areas.
• Assist with bureau budget tracking and spending plan reconciliation.
• Process expense reports, purchase requests, and manage fixed asset inventory.
• Support the confidential processing of personnel information.
• Open and process daily mail and distribute to the appropriate person(s)

Minimum Qualifications:

• Graduate with a High School Diploma or High School Equivalency.
• Minimum 3 years relevant experience (substitutions allowed).
• Good telephone skills and customer service.
• Well organized and an ability to pay attention to detail.
• Excellent skills with standard office software (Word, Excel, Powerpoint, Outlook, etc.) with the ability to learn specialized software systems

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

Jami Kiesling, jami.kiesling@health.mo.gov

Salary:

$38,000.00-$41,000.00 per Year