Accounting Clerk I/II

Job Description:

Accounting Clerk I/II

Description

Description

PLEASE READ THIS BULLETIN IN ITS ENTIRETY
THE POSITION

This recruitment is being conducted to fill one full-time vacancy. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and temporary vacancies for up to one year.

The City of Vallejo is seeking candidates for Accounting Clerk I/II, as a collaborative member of the City's Water department. The department can choose to fill this vacancy at either the I or II level, depending on the qualifications of the candidate pool.

The ideal candidate for the position of Accounting Clerk I/II will be knowledgeable in basic accounting principles and should have experience invoicing and creating/entering purchase order invoices. They will have experience assisting in budget monitoring and revisions, preparing basic finance reports, and processing payroll.

THE DEPARTMENT
The Vallejo Water Department is a dynamic organization engaged in growth and positive change for the benefit of our customers and community. The Department provides potable water to approximately 151,000 customers through a highly complex system including multiple raw water sources, three treatment plants, 600 miles of distribution pipe, 8 pressure zones, 27 pump stations, and 37,000 service connections. Vallejo Water is California State certified a Treatment-5/Distribution-5 system. The Water Department operates independently of Public Works and reports directly to the City Manager, giving the team increased autonomy and visibility to address critical water issues. This change gives drinking water-related operations and issues greater visibility and strategic direction for the benefits of ratepayers. The water Department’s strategic goals include: infrastructure reliability, public trust, sustainability, organizational performance, and financial viability.
The Water Department has six Divisions: Water Treatment, Engineering, Distribution, Watershed and Facilities Management, and Administration/Conservation.

THE CITY OF VALLEJO

The City of Vallejo is located in Solano County and has a population of approximately 121,000 residents. Vallejo is a rapidly changing, highly diverse community located midway between the cities of San Francisco and Sacramento. It is a friendly, active waterfront community that attracts innovative, hardworking people and takes great pride in its 148-year history and maritime heritage. Residents of Vallejo are situated to take advantage of the best of what the area has to offer. Golf, museums, performing arts, boutique shopping, brewpubs and a wide selection of restaurants are all available in Vallejo. Residents and visitors alike enjoy Vallejo’s delightful historical downtown area, weekly downtown farmer’s market, and beautifully restored Victorian homes and business facades. Vallejo is also home to Six Flags Discovery Kingdom, one of America’s only combination wildlife, oceanarium and theme parks.

SALARY
Accounting Clerk I $23.6920 - $28.7977 Hourly $1,895.36 - $2,303.82 Biweekly $4,106.61 - $4,991.60 Monthly $49,279.36 - $59,899.22 Annually

Accounting Clerk II $26.1804 - $31.8225 Hourly $2,094.43 - $2,545.80 Biweekly $4,537.94 - $5,515.90 Monthly $54,455.23 - $66,190.80 Annually

DISTINGUISHING CHARACTERISTICS

Accounting Clerk I - This is the entry level class in the Accounting Clerk series. This class is distinguished from the Accounting Clerk II by the performance of the more routine tasks and duties assigned to positions within the series including maintaining less complex accounting records. Since this class is typically used as a training class, employees may have only limited related work experience.
Accounting Clerk II - This is the full journey level class within the accounting clerical series. Employees within this class are distinguished from the Accounting Clerk I by the performance of the full range of duties as assigned including reconciling and balancing accounts independently. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.

SUPERVISION RECEIVED AND EXERCISED

Accounting Clerk I
Receives immediate supervision from supervisory and management staff.
Accounting Clerk II
Receives general supervision from supervisory and management staff.

EXAMPLES OF IMPORTANT RESPONSIBILITIES AND DUTIES

ESSENTIAL FUNCTIONS
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
Accounting Clerk I
- Important responsibilities and duties may include, but are not limited to, the following :

• Assist in the preparation and maintenance of accounts payable and other accounting records.
• Verify, correct, and balance accounts payable to accounting system; generate City Council approval listing, checks for payments of accounts payable, and the postings to the finance system.
• Participate in accounts receivable billings; generate monthly billings; make collection efforts; post to finance system.
• Enter a variety of information into a computer including new account numbers and adding new vendors to master file.
• Prepare claims; sign, fold and write check numbers on claims.
• Sign, sort and route claims, payroll and housing checks.
• Run edits for accounts payable; correct respective errors; run reports on computer and file in appropriate location.
• Answer questions and provide information to the public when working at an office counter; refer public to appropriate City staff member or department.
• File a variety of accounting records including claims.
• Assist customers, departments, and employees by providing general information, explaining procedures, and answering questions; research and answer employee and department questions regarding the status of accounts and payments and other related matters.
• Perform a variety of general clerical duties including typing, maintaining files and records, processing mail and ordering supplies.
• Input and retrieve a variety of fiscal and statistical information using a computer terminal.
• May serve as a receptionist; answer the telephone; perform general clerical duties including typing letters and memorandums; receive, sort and distribute incoming and outgoing mail.
• Perform related duties and responsibilities as required.

Accounting Clerk II
- Important responsibilities and duties may include, but are not limited to, the following:

• Participate in the preparation and maintenance of accounts receivable and payable documents in an assigned City department or division.
• Receive, sort and organize a variety of financial documents including bills, invoices and payments; review documents received for accuracy and completeness.
• Assist in the preparation of payroll; review, verify, process and calculate payroll data; perform payroll data entry including payroll changes such as new hires, retirement, and termination; assist in the distribution of payroll checks; prepare and balance payroll reports.
• Post transactions to appropriate journal and ledger accounts; review entries for accuracy and completeness.
• Audit, code and batch accounts receivable and payable transactions; enter information into a computer; verify reports generated by the computer.
• Prepare basic financial and statistical reports; gather and organize data used in the preparation of fiscal budgets.
• May serve as a receptionist; answer the telephone; perform general clerical duties including typing letters and memoranda; receive, sort and distribute incoming and outgoing mail.
• Answer questions and provide information to the public when working at an office counter; refer public to the City staff member or department.
• Perform related duties and responsibilities as required.

KNOWLEDGE, SKILLS AND ABILITIES / MINIMUM QUALIFICATIONS

Accounting Clerk I

Knowledge of :

• Modern office practices and procedures.
• Basic financial record keeping and accounting principles and procedures.
• Basic word processing and data processing systems.
• Basic arithmetic.

Ability to :

• Learn City accounting system requirements and procedures.
• Learn to accurately tabulate, record and balance assigned transactions.
• Operate a typewriter, calculator, computer terminal and other office equipment.
• Maintain a variety of records and files.
• Type at a speed necessary for successful job performance.
• Perform varied clerical work.
• Understand and carry out oral and written instructions.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Accounting Clerk II

In addition to the qualifications for Accounting Clerk I:
Knowledge of :

• Principles and practices of bookkeeping.
• Principles and procedures of financial record keeping and reporting.
• Operating policies, procedures and typical financial transactions of the department to which assigned.
• Arithmetic principles applied to financial record keeping.
• Modern office procedures, methods and computer equipment.

Ability to :

• Interpret and apply bookkeeping principles and procedures involved in maintaining the control of records and preparing financial statements.
• Maintain a variety of financial records and files.
• Prepare accurate and complete financial statements from accounting data.
• Make mathematical calculations quickly and accurately.
• Type at a speed necessary for successful job performance.
• Operate standard office machines and computer equipment and software.
• Use personal computer spreadsheet applications.
• Understand and follow oral and written instructions.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Accounting Clerk I
Experience:
Some experience involving accounting and financial record keeping responsibilities is desirable.
Training:
A High School Diploma or G.E.D. Additional specialized training in bookkeeping or a related field is desirable.
Accounting Clerk II
Experience :
Two years of increasingly responsible experience in the maintenance of financial and related statistical records.
Training :
A High School Diploma or G.E.D. supplemented by courses in accounting or business practices.

SUPPLEMENTAL INFORMATION

The Recruitment & Selection Process

1. Applications are due by 5:00 P.M. on Monday, August 25, 2025. Applicants must submit a completed City of Vallejo online application, including all responses to the Supplemental Questionnaire (Resume/Cover Letter Optional), by the posted deadline in order to be considered.

NOTE: If you have problems creating a user account, obtaining your already created account information, or submitting your online application, please contact governmentjobs.com applicant support directly at 855-524-5627. City of Vallejo staff are unable to assist with these issues.

2. Applications will be screened for overall qualifications the week of August 25, 2025.

3. Applicants who are found to be the best qualified will be invited to participate in an online skills assessment the week of September 1, 2025. The most qualified applicants from the online skills assessment will have their supplemental responses scored by subject matter experts.

4. Applicants who meet the minimum qualifications will have their supplemental responses scored by subject matter experts the week of September 15, 2025. The most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview.

5. Oral Panel Interviews are tentatively scheduled to take place the week of September 29, 2025. Oral Panel Interviews are weighted at 100% of the candidates’ score. Candidates must achieve a minimum passing score of 70%. Those achieving 70% or higher will be placed on the Register of Eligibles (eligible list) and may be considered to fill positions for up to one year.

The City reserves the right to limit the number of candidates to those determined to be best qualified based upon all requested application materials, including training and experience, current resume, and responses to supplemental questions.

6. Candidates placed on the Register of Eligibles (eligible list) will be referred to the department for final interviews based on their performance in the exam. The number of candidates referred for a hiring interview is at the discretion of the hiring department.

REASONABLE ACCOMMODATIONS
The City of Vallejo is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application, assessment or selection process may contact the Human Resources Department to request an accommodation. Please contact Anabela Rivera at (707) 645-2620 or send an email to: anabela.rivera@cityofvallejo.net no later than August 25, 2025 at 5:00 p.m.

PRIOR TO HIRE
The selected candidate will be required to: 1) Submit to reference checks 2) Submit to and successfully pass a pre-employment background check, including fingerprint check. 3) Successfully complete a job-related pre-placement medical exam. 4) Provide proof of legal right to work in the United States.

Disaster Service Workers - All City of Vallejo ("City") employees are designated Disaster Service Workers ("DSW") by state law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all DSW-related training as assigned and to return to work as ordered in the event of an emergency.

Veteran's Preference - Veteran's preference points will be applied in accordance with Civil Service Rule 24. A copy of the DD 214 form must be filed at time of application.

Equal Opportunity Employer (EOE) - The City of Vallejo is an Equal Opportunity Employer. It is the policy of the City of Vallejo to provide equal employment opportunity for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.

Note: The provisions in this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice.

Click here for benefit information for International Brotherhood Of Electrical Workers Employees (IBEW):

Closing Date/Time: 8/25/2025 5:00 PM Pacific

Salary:

$49,279.36 - $66,190.80 Annually