City Manager Executive Assistant

Job Description:

City Manager Executive Assistant

Description

Summary

A Unique Opportunity to Work at the Pace of Progress

The City of Lancaster is seeking a high-capacity, high-integrity Executive Assistant to support the City Manager—a nationally recognized, award-winning city leader known for excellence, mentorship, and impact. This is more than a support role. It’s an opportunity to step into the engine room of a rapidly advancing city and play a vital part in executing big-picture initiatives that shape communities and lives.

We are looking for a C+ level executive assistant—someone who moves fast, operates proactively, communicates flawlessly, and understands how to manage both moments and momentum. The right person will build trust quickly and become a critical right hand to the City Manager—owning the calendar, navigating sensitive priorities, handling city business with diplomacy, and making a measurable difference every day.

Driving Excellence Behind the Scenes

While the full job description outlines the administrative scope, we are especially looking for someone who will:

• Command the Calendar - Prioritize key events, board obligations, sacred personal time, and deep work blocks are prioritized without having to be reminded.
• Act with Agency - Renew standing meetings, RSVP to events, and prepare board materials without reminders.
• Handle Business - Complete expense reports, council agenda items, budget amendments, and reimbursements accurately and on time.
• Build Key Relationships - Connect with council, staff, board contacts, and internal leaders to streamline scheduling and communication.
• Own the Details - Know important recurring tasks (like birthday tracking), read and enter budgets, and prepare materials for signature.
• Protect Priorities - Understand what deserves the City Manager’s attention—and what can wait.
• Operate Independently - Respond to scheduling requests within 24-48 hours and anticipate needs before they arise.

How You’ll Lead—and What Success Will Look Like

By the end of your first year, success will look like:

• You execute your responsibilities without needing direction.
• You manage the City Manager’s schedule with clarity, empathy, and decisiveness.
• You understand and align tasks to the City Manager’s personal and strategic goals.
• You navigate sensitive communications with diplomacy and professionalism.
• You’ve built trusted connections with council members, boards, and department heads.
• You confidently handle budget tasks, reimbursement forms, and meeting prep.
• You’ve mastered the office’s rhythm—and enhanced its efficiency along the way

Qualifications

• Bachelor’s degree preferred (or equivalent experience)
• Minimum 3 years supporting an executive leader or high-level government official
• Proven track record of handling confidential matters with discretion
• Ability to type 55-60 wpm; strong written and verbal communication skills
• Strong knowledge of calendar management, executive correspondence, budget reading/preparation, and expense processing
• Ability to build relationships across departments, boards, and elected offices
• Must have a valid driver’s license

Salary & Benefits

• Competitive salary ($66,963.23 - $74,593.89)
• Full benefits including health, dental, vision, retirement, and professional development
• A front-row seat to transformative civic leadership in action

Important Note:
All supplemental questions must be answered completely and thoughtfully. Incomplete responses or unanswered questions may result in your application being disqualified from further consideration. Please take the time to provide your best answers—they are a critical part of the screening process.

The City of Lancaster offer a complete benefits packeage to full-time employees which includes: health care; paid holidays, vacation time, sick leave, retirement, longevity, tuition reimbersemet and more.

To learn more details, vist our benefits page.

Salary:

$66,963.23 - $74,593.89 Annually