Accounting Technician I/II

Job Description:

Accounting Technician I/II

Description

Description/Special Instructions

The City of Elk Grove is now accepting applications for the position of

ACCOUNTING TECHNICIAN I/II

The City of Elk Grove Finance Department is seeking a motivated, dependable, and detail-oriented professional to support citywide accounts payable functions within a structured, compliance-driven environment. This position plays an important role in ensuring efficient accounts payable operations and provides high-quality support to departments across the City.

The Accounting Technician I/II will support all departments in reviewing, verifying for accuracy and compliance while facilitating invoice processing activities and payments to vendors. This position is also responsible for preparing, filing and issuing required tax documents related to City purchasing and payment distributions. This role involves frequent collaboration with internal teams and the vendor community to support the City’s operational goals with high-quality service.

The ideal candidate will have experience with accounts payable activities and related support functions. In addition, this individual is committed to being organized, responsive and possesses strong communication and problem-solving skills along with attention to detail. A successful candidate will understand the importance of accounts payable as a support function and its role in assisting departments meet their service objectives and serve as an accounts payable subject matter expert; including applicable purchasing and accounts payable tax rules and regulations, accounts payable internal controls and best practices, and reporting requirements.

Excellent customer service, organization, collaboration and communication skills are essential. Experience with accounts payable software and Excel and public sector accounts payable experience are highly desirable but not required.

Tentative Recruitment Timeline (subject to change)
Filing Deadline: August 5, 2025 by 11:59pm
Written Exam: Week of August 25, 2025 (in person)
Oral Board Interviews: September 9, 2025 (virtual)
Selection Interviews: September 11, 2025 (in person)

The City offers a competitive salary and generous benefit package including CalPERS retirement benefits, a deferred compensation match and more.

Why work for the City of Elk Grove? Proud Heritage. Bright Future.

Community Profile
Elk Grove is a vibrant, family-friendly community of approximately 182,842 people in the Sacramento, California region, located 14 miles south of the State Capital and 60 miles east of the Bay Area. Elk Grove is a young, ethnically diverse, modern city that was incorporated in 2000. Elk Grove has low crime, excellent schools, over 100 community parks and 28 miles of trails, plentiful dining and shopping options, numerous annual events and festivals, and over 270 sunny days per year.

Representative Duties

DEFINITION

Under direct supervision (Accounting Technician I) to general supervision (Accounting Technician II) , performs a variety of technical accounting duties is support of a department’s accounting functions including receiving, reviewing, entering, auditing, and processing accounts receivable and payable transactions; perform s financial record keeping and reporting duties in support of assigned accounting system and/or function ; prepares, processes, maintains, and verifies financial/accounting and statistical documents and records; prepares various reports, statements, and special projects; provides information and assistance to the general public and City departments; maintains files and records; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from assigned supervisory and/or management personnel. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS

Accounting Technician I : This is the entry level classification in the Accounting Technician series . Initially under close supervision, incumbents learn and perform routine technical accounting duties involved in performing financial record keeping and fiscal reporting duties. As experience is gained, assignments become more varied, complex, and difficult. Close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently. Positions at this level usually perform most of the duties required of positions at the II- level but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.

Accounting Technician II : This is the journey level classification in the Accounting Technician series . Positions at this level are distinguished from the I-level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

Positions in the Accounting Technician class series are flexibly staffed and positions at the II-level are normally filled by advancement from the next lower level upon management approval, after gaining the knowledge, skill, and experience which meet the qualifications for and after demonstrating the ability to perform the work of the higher-level class, subject to budgetary funds.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Some duties, knowledge, skills, and abilities may be performed/exercised in a learning capacity for entry-level (I-level) positions.

• Prepares, maintains, and/or verifies a variety of accounting, financial, and statistical records, ledgers, logs, and files; gathers, assembles, tabulates, enters, checks, verifies, balances, adjusts, records, and files financial data; codes data according to prescribed accounting procedures; reviews information to ensure accurate reporting; resolves discrepancies; establishes and maintains various files and records.
  
• Assists in the preparation of financial, accounting, and statistical statements, analyses, documents, and reports; prepares monthly bank reconciliation; reconciles and balances various records and ledgers; assists other accounting staff and departmental management in the preparation of reports; gathers and organizes data.
  
• Assists with payroll processing accounting functions; creates financial sets through the accounts payable functions; records bi-weekly payroll expenditures or related invoices to the general ledger.
  
• Prepares accounts payable batches for entry and review; verifies accuracy; reconciles batched financial data to the accounts payable statement; processes accounts payable disbursements; receives and inputs special accounts payable batches for manual checks on an as-needed basis.
  
• Receives incoming invoice payments and reviews for accuracy, proper authorizations, and account coding; reconciles invoice payments with accounts payable invoices; researches discrepancies; records accounts receivable transactions; files financial transactions according to the required retention schedule.
  
• Develops, monitors, and tracks accounts receivable collections; creates collection aging reports; maintains financial records for reconciliation and reporting purposes.
  
• Records all voided payments received by check or electronic funds transfer in the financial system; redistributes checks as needed; compiles supporting documentation to accounts payable for processing.
  
• Coordinates the posting and balancing of cash receipts; reviews all daily cash receipts, forms, and supporting reports prepared for accuracy.
  
• Participates in department audits and account close-out functions; gathers supporting documentation for auditor’s review; responds to inquiries for cash receipts and monthly bank reconciliations.
  
• Prepares the monthly bank reconciliation for assigned accounts; researches discrepancies; reviews for accuracy; records financial data.
  
• Prepares various reports and statements and assists with special projects; assists other accounting staff and departmental management in the preparation of reports; gathers and organizes data as needed.
  
• Researches and/or responds to management, employee, and vendor inquiries, requests, and complaints courteously; provides technical information and assistance within area of assignment; resolves complaints efficiently and timely.
  
• Performs special projects and studies; collects and compiles statistical and financial data for special reports, as directed.
  
• Provides back-up support for payroll and other accounting functions as required.
  
• Performs related duties as assigned.
  

Qualifications

QUALIFICATIONS

Knowledge of:

• Mathematical and basic accounting principles
  
• Methods and techniques of coding, verifying, balancing, and reconciling accounting records.
  
• Basic principles and practices of auditing.
  
• Operations, services, and activities of accounting system(s), functions, and/or program area
  
• Pertinent federal, state, and local laws, codes, and regulations.
  
• Principles and practices of fiscal, statistical, and administrative record keeping, reporting, and information retrieval.
  
• Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
  
• Methods and techniques of preparing technical and administrative reports, and general business correspondence.
  
• City and mandated safety rules, regulations, and protocols.
  
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
  
• Diversity, equity, inclusion, and belonging concepts and principles, including their significance in organizational dynamics and the functioning of the City and their impact on fostering innovation and collaboration.
  
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
  
• Current equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
  

Ability to:

• Participate in preparing various administrative and financial reports.
  
• Perform a variety of accounting, fiscal, and statistical record keeping duties including preparing, maintaining, and reconciling a variety of records and files.
  

• Plan and organize work to meet changing priorities and deadlines.
  
• Research, compile, and interpret a variety of information.
  
• Review and compile various financial records, reports, and related documents, identify discrepancies, and resolve problems related to assigned area of responsibility.
  
• Interpret and apply applicable federal, state, and local laws, codes, and regulations, and City and departmental rules and policies.
  
• Maintain confidentiality and exercise discretion.
  
• Make mathematical computations rapidly and accurately, including routine technical accounting formulas.
  
• Understand and follow oral and written instructions.
  

• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
  

• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
  

• Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
  
• Engage with a diverse public and workforce, facilitating inclusive service delivery, and implementing equitable city policies.
  
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
  

Education and Experience:

• Accounting Technician I/II: Completion of the twelfth grade supplemented by college level course work in accounting, bookkeeping, business administration, or a related field.
  

• Accounting Technician I: One (1) year responsible administrative support experience which included clerical accounting duties.
  
• Accounting Technician II: Two (2) years of increasingly responsible experience in technical accounting work at a level equivalent to the City’s Accounting Technician I.
  

Licenses and Certifications:

• None.
  

Physical Demands and Work Environment

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone . Standing in and walking between work areas is frequently required . Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment . Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds. Reasonable accommodations will be made for individuals with disabilities who are qualified to perform essential functions of a position or positions within this classification.

ENVIRONMENTAL CONDITIONS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

FLSA Status: Non-exempt

The information listed above is subject to change and does not constitute either an expressed or implied contract. The City of Elk Grove is an equal opportunity employer and is committed to creating a work environment in which all individuals are treated with respect and professionalism. In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Department at (916) 478-2230.

CITY OF ELK GROVE

EMPLOYEE BENEFIT SUMMARY - NON REPRESENTED

Annual Leave (vacation/sick)
Upon Hire 176 hours 6.77 hours per pay period
5 Year Anniversary 216 hours 8.31 hours per pay period
10 Year Anniversary 232 hours 8.92 per pay period
15 Year Anniversary 256 hours 9.85 hours per pay period
20 Year anniversary 272 hours 10.46 per pay period

Deferred Compensation

Employee may participate in a 457 deferred compensation plan up to maximum allowed by law.

Deferred Compensation - City Match

The City will match up to 4% of employee's salary to a deferred compensation plan. There is a 1 year vesting period.

Employee Assistance Program

Available to employee and immediate family.

Flexible Spending Account

Covers IRS approved medical and/or approved dependent care expenses to be paid on a pre-tax basis.

• Medical spending up to $3,300.00 annually.
• Dependent care up to $5,000 annually.
• Adoption Assistance FSA up to $16,810 annually.

Health (Medical) Insurance
The City participates in the CalPERS Health Plan (PEMHCA) and offers a "cafeteria plan," which includes a monthly City contribution that an employee may apply toward premiums for medical insurance.

The City's Contribution rates for the 2025 plan year are as follows:

Single: up to $1,001.61 per month
2-Party: up to $2,003.22 per month
Family: up to $2,604.19 per month

Employees who show evidence of other group health insurance coverage and waive enrollment in a CalPERS health plan shall receive a taxable in lieu cash fringe allowance of $300 per month.

Dental Insurance
100% City paid for employee and eligible dependents if enrolled in the City's medical plan.

Vision Insurance
100% City paid for employee and eligible dependents if enrolled in the City's medical plan.

Pet Insurance
City employees are eligible to purchase pet insurance at a discounted premium rate through MetLife.

Supplemental Health Insurance
The City provides supplemental health insurance up to $15,000 per year for eligible participants.

Retirement Health savings Account

City provided defined contribution program for IRS-eligible medical expenses upon retirement.

Holidays

Twelve (12) paid holidays per year and sixteen (16) floating holiday hours per fiscal year. Employees who are assigned by the Police Chief to work shifts receive a 5% Holiday Pay Differential in lieu of paid holidays and eight (8) floating holiday hours per fiscal year.

Alternative Work Schedules
Available depending on Department

Life Insurance

City provides Life insurance at 1X base salary with a minimum of $50,000 and maximum of $300,000. Additional life insurance may be purchased by employee up to a maximum of $500,000.

Military Leave

The City will pay qualified employees any difference between his/her base salary and the amount received in military reserve pay for regularly scheduled annual training that requires the employee to take military leave from his/her regular work week.

Retirement -PERS
Your CalPERS Pension formula will be dependent upon your hire date with the City of Elk Grove and/or your status with any Public Retirement System.

• 2.7% at 55 if hired before 8/12/12.
• 2% at 55 if hired after 8/12/12 and a current Classic member of CalPERS.
• 2% at 62 if hired after 1/1/13 and not a Classic member of CalPERS.

Internal applicants will remain in their current retirement formula unless they are moving from a safety to miscellaneous classification.

Short Term/Long Term Disability

• The City provides Short-Term Disability coverage @ 66.67% of income, up to a maximum benefit of $2,300 per week and Long-Term Disability coverage @ 66.67% of income, up to a maximum benefit of $15,000 per month.
• The City also provides Paid Family Leave coverage @ 60-70% of weekly earnings up to a maximum of $,1623 per week.

City employees DO NOT contribute to the California State Disability Insurance (SDI) program.

Social Security

City offers an IRS qualifying retirement plan, therefore, employees do not currently participate in the Social Security program.

Tuition Reimbursement

80% up to $2,000/year for City related Certification programss.
80% up to 3,500/year for Associates, Bachelors or Masters Degree

Wellness Program

Amazing on-site Wellness Coordinator and multiple fitness and wellness classes such as yoga and pilates available throughout the week!

Closing Date/Time: 8/5/2025 11:59 PM Pacific

Salary:

$52,212.00 - $77,333.00 Annually