Executive Assistant to the City Manager

Job Description:

Executive Assistant to the City Manager

Description

POSITION SUMMARY

The City of Fort Lauderdale is hiring an Executive Assistant to the City Manager. The individual selected for this role will provide highly responsible administrative support to the City Manager. This is an advanced administrative position and is distinguished from other administrative positions by the higher-level complexity of assignments and broad scope of responsibility working with a high level of sensitive and confidential matters. Assignments require independent judgment and involve high-level interactions with executive management and elected officials. Work is reviewed through conferences, observation, reports submitted, and results obtained.

This is a non-classified position appointed by the City Manager and not subject to Civil Service Rules or any collective bargaining agreement.

This job classification is in Management Category III for benefits purposes, which includes six (6) additional Management Vacation Days and a Vehicle Allowance of $250/month.

ESSENTIAL JOB FUNCTIONS

Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.

• Coordinates and provides administrative support to the City Manager.
• Acts as liaison with other departments, and outside organizations, provides information concerning established policies and procedures; receives and responds to correspondence or routes to appropriate respondent; initiates information searches and compiles data on various assigned projects.
• Handles a variety of responsible administrative or technical assignments including summarizing reports, conducting research, and preparing reports.
• Plans and makes arrangements for meetings and conferences.
• Responds to telephone, in-person, and e-mail inquiries; greets the general public, contractors, and city officials; answers various inquiries personally; handles citizen complaints; provides information on departmental services and functions.
• Handles department inquiries and complaints from the public and other City departments and outside agencies; alerts appropriate staff for follow-up.
• May manage a variety of special projects, including but not limited to conducting research, preparing reports and/or presentations, and organizing community meetings and/or special events.
• Performs related work as required.

JOB REQUIREMENTS, PREFERENCES & WORK ENVIRONMENT

MINIMUM JOB REQUIREMENTS:
Graduated from an accredited college or university with a Bachelor's Degree in Public or Business Administration, Communications, or a related field.
Three (3) or more years of relevant administrative support experience required.
Experience providing direct administrative support to an executive-level leader within an organization preferred.
Full-time work experience within local (municipal or county), state, and/or federal level(s) of government preferred. Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for the required experience or education.
Veterans' preference per Florida law. If claiming Veteran's Preference, candidates must attach a DD214 Member 4 form, and the City of Fort Lauderdale's veteran's preference claim form (J-204) to the online application.

ADDITIONAL PREFERRED QUALIFICATIONS:

• Experience coordinating commission agenda items.
• Experience composing, routing, and filing memorandums and letters through a municipal government workflow.

As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.

PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

The position is generally sedentary. Employees sit most of the time but may walk or stand for brief periods of time. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

HOW TO APPLY & SUPPLEMENTAL INFORMATION

Applications will be reviewed, and only those candidates whose qualifications most closely align with the requirements of the position will be contacted by the hiring manager. This position will remain open until a sufficient number of qualified applications have been received.

Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; interview; employment record, background check; medical examination; and drug screen. The expected duration of the selection process varies by position.

The City of Fort Lauderdale is an Equal Opportunity, Affirmative Action, inclusive employer and a Drug Free Workplace. The City of Fort Lauderdale does not discriminate based on age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation.

Veterans' preference per Florida law. If claiming Veteran's Preference, candidates must attach a DD214 Member 4 form, and the City of Fort Lauderdale's veteran's preference claim form (J-204) to the online application.



The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance.

Click here for an overview of employment information including our benefits package.

Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan!Under the U.S. Department of Education's Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale. Click here for more information or to see if you qualify.

In addition to the competitive benefits package and salary, the City of Fort Lauderdale participates in the Florida Retirement System (FRS) which offers an investment option and a pension option and requires a 3% contribution from employees. All new City of Fort Lauderdale employees are automatically enrolled in FRS. Click here to view additional information on the Florida Retirement System.

Closing Date/Time: 6/22/2025 11:59 PM Eastern

Salary:

$67,283.84 - $104,295.78 Annually