Program Coordinator-Admin Area

Texas Tech University Health Sciences Center Lubbock, TX

Location: Lubbock, TX
Categories: Public Health
Job Type: Full Time
Posted: May 23, 2025

Job Description:

Program Coordinator-Admin Area

Description

Program Coordinator-Admin Area
41163BR
41163BR

Position Description
Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.

Major/Essential Functions

Keeps physicians' calendars and/or schedules up to date. Reminds physicians of meetings and other appointments, and has any necessary documentation ready for them.
Scheduling of meetings, updating CMEs(Continuing Medical Education)and CVs(curriculum vitae), keeping up with leave time, and other office functions (includes completing presentations, reports, graphs, etc.).
Transcribe letters dictated by the physician and produce letters of response independently with little input; predict need and content without direction.
Provide guidance and direction to patients when necessary.
Make all travel arrangements for physicians to include registration, booking flights and hotel. Assure proper reimbursement through the TTUHSC(Texas Tech Health Sciences Center) Travel System.
General administrative support to faculty, including assisting with research projects; gathers data, articles, and tables, reviews and edits manuscripts for grammar/punctuation.
Notifying nurses and PSS(Patient Service Specialist) of physicians' schedules for cancellation or rescheduling of patient appointments.
Prepares and routes contracts.
Coordination and monitoring of physicians, administrative functions to include tracking leave time, submitting leave forms, and assisting in the completion of various time management surveys and reports.
Reconciling and maintaining purchase card logs. Sending requests to the departmental accountant for reimbursements.
Input of all departmental call schedules. Provide updates as necessary and assist in the coordination of call schedules by verifying days out and possible conflicts with all departmental faculty.
Assist the Clerkship Director with all duties and functions associated with the 4th-year clerkship. Including maintaining medical student records, grades and evaluations as well as other pertinent documentation. Assists in scheduling evaluations and lectures as needed for MS 3 clerkship. and in proctoring and scheduling OSCE exams for MS3 clerkship, as needed.

Required Qualifications
High school plus six years experience in related field. Additional education may substitute for experience on a year for year basis.

To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=891199

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.

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Program Coordinator-Admin Area