Administrative Support Assistant - Mailroom

Job Description:

Administrative Support Assistant - Mailroom

Description

Be part of a team of proud, committed public servants at the State of Missouri and MO National Guard. The work we do is lasting. We protect families, communities and natural resources. We build the Missouri of tomorrow while ensuring a strong foundation today.

J o b L o ca ti on: Thi s pos ition w ill be l o c at ed a t the Ike Skelton Training Site, 2302 Militia Drive, Jefferson City, MO 65101.

• Responsible for the efficient and accurate handling of a company's incoming and outgoing mail, packages, and deliveries. Sorts, logs, and distributes mail and packages; processes out-bound mail; assists customers with mail services and completion of proper documents for all mail services; explains services and suggests appropriate service to meet customer’s requirements; assists with mail/package deliveries across campus as needed; resupplies components on the mail meter and related equipment as necessary; forwards and returns mail to sender as appropriate.

• Plans, organizes, directs, and coordinates the service functions associated with the administration section such as: managing the publication distribution program, requisitioning, warehousing and distributing publications, technical orders, and forms. Responsible for the publications management program and ensures compliance with the Freedom of Information Act. Develops records disposition schedules and procedures. Maintains the Master Reference Library and provides general office management support. Performs periodic inspections for the purpose of determining compliance with administrative directives in the areas of records management, file systems, and functional libraries.

• Prepares basic records with source documents, transaction registers and personnel management products. Updates computerized personnel data. Analyzes management products to determine adequacy and accuracy.

• Assists with completion of weekly mailroom supply inventory; assists with annual audit inventory; assists customers with supplies for mailroom, copiers, and self-service area.

• Using computer or other designated equipment, enters and assists with processing of orders.

• Performs other duties as assigned.

Minimum Qualifications

• One to three years of relevant experience. (Substitutions may be allowed.)

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

If you have questions about the application process, please contact Human Resources at (573) 638-9618 or via email at hr.ng@mong.mo.gov . For technical position related questions, please contact LTC Shaun Edwards at (573) 638-9547.

Salary:

$35,000.00-$45,000.00 per Year