Administrative Officer

Job Description:

Administrative Officer

Description

The Administrative Officer (AO) position serves as a member of the Missouri - 1 Disaster Medical Assistance Team (MO-1 DMAT). This position carries out a full range of administrative duties to include Administrative and Finance duties as assigned. This position reports to the Administrative / Finance Section Chief (AFSC).

Job Description:

• Assists the AFSC in the guidance, and direction of procurement activities.
• Assists the AFSC in maintaining adequate controls to ensure compliance with established MO-1 DMAT policies and regulations in the procurement and utilization of supplies, materials, equipment and services.
• Performs other related duties as required to facilitate the efficient administrative operations of the corporation.

Qualifications:

• One year of specialized experience directly related to the MO-1 DMAT position equivalent to at least the GS-11 level in the Federal service.
• Experience in basic accounting, bookkeeping, and accounts payable/receivable practice.
• Completion of NIMS courses: ICS-100, ICS-200, ICS-300, ICS-700 and ICS-800
• Completion of FEMA/Emergency Management Institute course IS-15 “Special Event Contingency Planning.

Knowledge, Skill & Abilities:

• Knowledge of the NIMS Incident Command System.
• Knowledge of other disaster response organizations and their missions, i.e., FEMA, Red Cross, Non-Governmental Organizations, etc. for the purpose of exchanging disaster-related information.
• Knowledge of the MO - 1 DMAT functions, operations, strategy, and safety considerations.
• Knowledge of the Federal Response Plan and the Missouri Emergency Operations Plan.
• Knowledge of regulations, policies, and procedures governing the delivery of administrative services in areas such as budget, procurement, and personnel management.
• Knowledge to provide the organization with analytical services that are applied in conducting studies to improve the effectiveness of administrative and management processes.
• Practical knowledge of the terminology and capabilities of the major items in the system.
• Ability to effectively organize and plan during crisis situations.
• Possess good inter-organization coordination skills, work well with technical experts, local officials, and other organizations.
• Skill in critical thinking processes.
• Operational experience in emergency incident management on a regular and continuous basis.
• Excellent skills in oral and written communication in order to prepare briefings, present proposals; and provide advice, guidance and assistance.
• Ability to set priorities, plan, and implement activities to maximize efficiency.
• Ability to establish the necessary relationships with outside medical and mortuary services organizations in order to provide for efficient operations.
• Ability to keep abreast of developments both within the organization and in outside arenas affecting the organization as a whole (disaster medicine, public health, and disaster response/relief operations).
• Ability to use a computer to store, retrieve and compile data and prepare reports
• Ability to operate standard office equipment such as computer, scanner, calculator, copy machine, fax machine, telephone system, etc.
• Ability to maintain a variety of files and records, and to prepare reports and answer questions from those records.

Physical Requirements:

• Occasional heavy lifting/moving patients and objects up to 10 lbs.
• Limited standing and walking on uneven surfaces
• Limited bending, stooping, reaching, etc.
• Long periods of work without rest: up to 12 hours.
• Working in a variety of climatic conditions and extreme weather.
• Ability to move safely over uneven terrain or in confined spaces.
• Ability to respond quickly to sounds.
• Ability to see and respond to dangerous situations.
• Ability to work in an austere environment.

If you have questions about this position please contact: DPS.HumanResources@dps.mo.gov

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Salary:

$21-$22 per Hour