Office Assistant III (Aging and Adult Services)

Job Description:

Office Assistant III (Aging and Adult Services)

Description

ABOUT US

At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people "I work for the County of Marin." Discover more about us, our values and our organizational culture here . Read on to find out more about this opportunity:

DEPARTMENT OF HEALTH & HUMAN SERVICES :

At Health & Human Services, we serve our community through the values of support, unity, trust and excellence with one common goal: to promote and protect the health, well-being, safety and self-sufficiency of all in Marin. Join our team of bright, committed, and energetic people who also want to make an impact through public service.

ABOUT THE POSITION

As a part of Marin County’s Area Agency on Aging (AAA) staff, this part time (75 hours a month) 2-year fixed term position will primarily provide administrative support to the Marin County Commission on Aging’s (MCCOA) executive leadership team, working closely with the commission chair. This position will report to the AAA program manager and will also work with and assist the AAA director, the AAA senior program coordinators and the AAA administrative assistant as needed in performing work that supports the Commission. This position will primarily be onsite and occasionally in the community. There may be an opportunity for remote work in the future after a training period. The opportunity for remote work is at the discretion of the AAA program manager.

This position will support the operation of the MCCOA through aiding in the coordination, calendaring and communication about meetings and special events, such as the Senior Fair, the annual MCCOA forum and retreat, and other special community meetings including MCCOA meet and greets and monthly presentations. This position will also provide backup support to the MCCOA related work of the AAA team, as needed and identified by the AAA program manager.

Fixed Term:
This is a 2 year fixed-term position. This position is budgeted through July 2027. However, there may be opportunities for the hired individual during this time-period to move to a regular, ongoing position as other vacancies or promotional opportunities occur, or the position may be funded and convert to an ongoing position. Fixed-term employment ends when the position’s funding finishes, or the work is completed. Employees in these positions are exempt from the County’s policies regarding lay-off order and reduction-in-force rights.

ABOUT YOU

Our Highly Qualified Candidate

T he ideal candidate should be able to effectively multitask and maintain professionalism, confidentiality, and attention to detail. Candidate must possess strong organizational and time management skills and be able to work independently and in a team. The ideal candidate will also have experience with Microsoft Office programs especially Word and Excel. Ideal candidate must be able to communicate effectively in both written and oral form, handle the occasional challenging individual, prioritize their workload, and have the flexibility to work with multiple people, teams, community members, community partners and the different MCCOA members and committees.

QUALIFICATIONS
Knowledge of

• Standard office practices and procedures including filing and retrieval systems, correspondence formats and the operation of standard office equipment.
• Standard office applications including word processing, spreadsheet and database systems.
• Correct English usage including grammar, spelling and punctuation.
• Business arithmetic.

Ability to

• Learn general office practices and procedures.
• Perform routine clerical work.
• Learn policies and procedures related to the department to which assigned.
• Understand and follow written and oral instructions.
• Perform simple mathematic calculations.
• Communicate effectively both verbally and in written form sufficient to convey information and instructions to the public and other employees in situations requiring tact, courtesy and poise.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Type at an acceptable rate of speed based on the requirements of the position.
• Perform general clerical and technical work quickly and accurately.
• Use database, spreadsheet, word processing, publishing and/or internet applications depending on assignment.
• Read, interpret and apply rules, policies and procedures in specific situations.
• Prepare and maintain accurate and concise records and reports.
• Read and comprehend manuals and instructions related to assignment such as: maps; drawings; policies and procedures; training materials; code books; instructions for equipment; and safety rules and procedures.
• Perform basic mathematic calculations.
• Perform difficult and/or complex clerical duties including document processing and auditing.
• Use independent judgment and prioritize multiple tasks.
• Learn complex enterprise resource planning software and/or assignment-specific database systems.
• Some assignments may require ability to perform more advanced mathematical calculations such as computing percentages and calculating simple measurements.
• Provide lead direction and training to staff depending on assignment.

PLEASE NOTE: The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%.

COUNTY OF MARIN BENEFITS: GENERAL
Below are some of the excellent benefits the County offers. More information about our benefits can be found on the Marin County's Benefits Homepage .

Paid Time Off : Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units.

Health Plan : Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO, and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more.

Retirement : Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org.

IRS 457 Plan : Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum.

Retiree Medical : The County provides access to group health plan coverage to eligible retirees.

For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197.

*IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice.

Closing Date/Time: 5/16/2025 11:59 PM Pacific

Salary:

$29.06 - $34.40 Hourly