Manager Special Projects & Business Support

Job Description:

Manager Special Projects & Business Support

Description

Position Description

Manage the resources and provide oversight of the professional staff to ensure effective and efficient delivery of division technical, business development, and support services, which may include: asset management; business process improvement; business case evaluations, communications; financial management analysis and reporting; revenue recovery; information and technology; inventory planning, acquisition and control, and permitting; and records management.

Work Location
This position currently works on-site only.

The City of Minneapolis does not sponsor applicants for work visas.

Job Duties and Responsibilities

• Recruit, hire, train, develop, evaluate, and retain high performing employees and ensure there is strong leadership for core areas, which may include: information and technology, permits and connections, materials management and planning, financial analysis and planning, transportation mobility and/or business support.
• Manage, balance, and optimize team performance by encouraging and empowering staff and providing clear objectives, coaching, training, feedback and development opportunities.
• As a member of the divisional management team, participate in formulating division-wide strategic and tactical plans, division policy, and organizational structure.
• Assist in the development and implementation of personnel and administrative policies in the areas of workforce training, engagement, and retention.
• Collaborate cross-functionally and lead through influence to drive business decisions and advance long-term strategic efforts to achieve stated goals and advance projects through the Division, and Public Works Department.
• Lead discussions around improvements for key areas, ranging from large-scale structured improvement to small ad hoc problem solving initiatives with stakeholders from all levels within the organization.
• Champion a strong continuous improvement culture to ensure deployment of scalable, simplified and standardized processes.
• Express, model, and reinforce a culture of financial accountability and measurement.
• Identify issues that may affect the division in the future by monitoring national, state and local trends and participating in state and national professional organizations.
• Work in partnership with division staff and other stakeholders to identify areas where policies and procedures are contributing to inequities and to develop innovative solutions using data-driven processes.
• Oversee the management of the division's technology initiatives and support services to ensure that automated systems provide the best process applications possible and support the needs of the division.
• Oversee the provision of enterprise infrastructure services and advanced analytic tools to assist division leaders in employing data to enhance their business decisions.
• Ensure the deployment of a systematic approach to inventory management to ensure on time delivery, reduce unneeded inventory, create and maintain the efficiency of inventory operations, and reduce costs associated with inventory activities.
• Oversee the administration of information technology support and business decision support tasks including business assessment, contract administration, and grant management.
• Oversee the financial operations and initiate/participate in actions to develop core financial processes such as annual budgeting and financial performance evaluation to assist in administering the long-term financial plans and multi-million dollar operating and capital budgets.
• Ensure records, data, and information assets are managed effectively to maintain compliance with all legal requirements, industry best practices, and with regard to risk, probability, continuity, and economy throughout identified lifecycles using appropriate media and technology.
• Provide oversight and direction needed to plan and implement proactive internal and external communication strategies and manage conceptualization, production, and editing of materials to inform and engage the public, elected officials and City staff.
• Ensure business support concerns and needs are accurately reflected in upcoming ordinances
• Ensure divisional compliance with City ordinances and technical standards related to permiting.
• Oversee the development of business processes that incorporate best management practices to assist in decision-making.
• Prepare/oversee the preparation of a variety of business cases, contracts, reports, analyses, models and presentations.

Required Qualifications

MINIMUM QUALIFICATIONS
Bachelor's in Public Administration, Economics, Business Administration, Accounting, Engineering, Finance, Technology or equivalent

MINIMUM EXPERIENCE
Six years of related experience performing progressively responsible professional managerial duties.

LICENSES/CERTIFICATIONS
N/A

EQUIVALENCY
An equivalent combination of education and highly related experience in a similar environment may be considered.

SELECTION PROCESS

The selection process will consist of a rating of relevant education and experience (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.

BACKGROUND CHECK
The City has determined that a thorough Minneapolis Police Department criminal background check is necessary for positions with this job title. Applicants must sign an informed consent allowing the City to obtain their criminal history information in connection with the position sought. Applicants who do not sign the informed consent form will not be considered for the position.

DRUG AND ALCOHOL TESTING
All job applicants must pass a pre-employment drug and alcohol test once a conditional offer of employment has been made. Applicants will be required to sign a notification and consent form prior to undergoing drug and alcohol testing. Applicants who do not consent to undergo drug and alcohol testing will not be required to do so and the City will withdraw the conditional job offer, resulting in the job applicant no longer being considered for the position.

UNION REPRESENTATION

This position is not represented by a collective bargaining agreement (CNR). Visit our website for more information: Labor Agreements - City of Minneapolis (minneapolismn.gov)

ELIGIBLE LIST
The names of applicants who meet minimum qualifications and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire upon hire or within 2 (two) months.

INTERVIEW SELECTION

The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate's education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.

Knowledge, Skills and Abilities

• Master's Degree preferred.
• Considerable knowledge of departmental and City regulations, policies and procedures.
• Considerable knowledge of modern supervisory techniques and ability to delegate tasks and assignments.
• Strong knowledge of budgeting, contract law, and managerial accounting.
• Strong verbal and written communication skills including the ability to make presentations.
• Strong research and analytical skills.
• Strong negotiation skills.
• Good project management skills including budgeting and the ability to evaluate financing alternatives.
• Leadership skills and the ability to management multiple projects and activities.

Benefits Summary
Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, please visit the benefits page .

New 12 weeks of paid parental leave
City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child.

Insurance
Health insurance
Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica.

Dental insurance
The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees.

Benefits
Paid time off
Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements .

Retirement
City employees earn a pension and may choose to participate in additional retirement savings programs.

• Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits.
• Deferred compensation: Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS).

Transportation
Eligible City employees may choose to participate in the following transportation programs:

• Metropass: The Metropass program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price.
• Parking or Van Pool: The City of Minneapolis Transportation Benefits Plan gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars.

Learning and development
To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine’s, and St. Mary's University of Minnesota are available to City employees.

Other perks
Employees can also take advantage of optional life insurance, flexible spending accounts, the Employee Assistance Program , health club discounts and more.

Closing Date/Time: 10/6/2024 11:59 PM Central

Salary:

$109,934.24 - $120,126.24 Annually