Facilities Coordinator I

Job Description:

Facilities Coordinator I

Description

Job Title
Facilities Coordinator I

Agency
Texas A&M Engineering Extension Service

Department
Infrastructure Training and Safety Institute

Proposed Minimum Salary
Commensurate

Job Location

Job Type
Staff

Job Description

The Facilities Coordinator I under general supervision coordinates and supervises activities associated with the facilities of the TEEX San Antonio South Presa Campus. Serves as the point of contact for all events held at the facility. Responsible for o verseeing and when necessary, assisting in the routine, preventative, and planned facility maintenance. Keeps the facilities buildings in safe, secure condition and in constant good working order. Ensures the facility, grounds, and all equipment are secure, clean and in working order. Schedules and assigns facility classrooms based on internal and external customer needs. Manages and coordinates all maintenance related to mechanical and electrical operations, HVAC, custodial, and landscaping to ensure building is a comfortable and safe facility for faculty, staff, students, and guests.

This position reports to the ITSI Associate Division Director.

Required Qualifications:

• Bachelor’s degree in related field from an accredited college or university, or equivalent combination of education and experience.
  
• No prior experience required. (equivalency will consider an Associate’s degree with two years of related experience in facilities, building maintenance, or facilities construction scheduling and inventory, or a High School Diploma or GED with four years of related experience in facilities, building maintenance, or facilities construction scheduling and inventory.
  

Required Licenses/Certifications:

• Must have a valid motor vehicle operator’s license or ability to obtain within 30 days of employment.
  

Preferred Qualifications:

• Eight years of facilities management experience and one year of supervisory experience.
  
• Bi-Lingual in English and Spanish.
  

Physical Requirements:

• Ability to sit/stand for extended periods of time in an office environment.
  
• Ability to lift and/or move light, moderate, and heavy materials, administrative and office supplies with assistance.
  

Knowledge, Skills, and Abilities:

• Demonstrated safety awareness and safe working habits/practices.
  
• Extensive knowledge of word processing, spreadsheet, and data entry applications, standard office equipment, and computer using Microsoft Office 365 suite and CMMS programs.
  
• Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.
  
• Ability to analyze administrative requirements for projects and initiatives and provide complex technical information regarding administrative procedures, services, or programs.
  
• Ability to plan, assign, and/or supervise the work of others.
  
• Ability to work independently and use discretion in making decisions in accordance with the TEEX SAPs and/or any other rules as determined by Agency compliance.
  
• Ability to multitask and work cooperatively with others.
  
• Strong communication skills, analytical, interpersonal, and organizational skills.
  
• Ability to interact respectfully and professionally with customers and others (students, vendors, staff, etc.).
  
• Ability to work productively in teams or independently as needed.
  
• Ability to work with sensitive information and maintain confidentiality.
  
• Ability to attend professional development opportunities and seek personal growth.
  
• Strong attention to detail and accuracy in processing.
  
• Ability to actively demonstrate the TEEX Values - Safety, Teamwork, Adaptability, Respect, and Stewardship.
  

Equipment:

• Standard office equipment: computer, keyboard, multifunctional printer, telephone.
  

Notifications:

• This position is security sensitive.
  
• This position may require work beyond normal office hours and/or work on weekends.
  
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TEEX regulations and procedures.
  
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and Agency safety requirements.
  
• As part of TEEX’s mission of providing training, developing practical solutions, and saving lives; this position could be required, if called upon, to deploy within the State of Texas as directed by this position’s Division Director/HQ Department Head.
  
• Ability to travel independently to other and/or remote locations by driving a personal or TEEX vehicle and/or flying on commercial airlines.
  
• This position may direct or evaluate the work of others.
  
• This position may have exposure to bloodborne pathogens or other potentially infectious materials.
  

Essential Duties, Tasks and Percentages:

Monitor and Maintain Facility Conditions - 35%

• Inspects and monitors facility and property condition on a regular basis.
  
• Coordinates building repairs (electrical, plumbing, air conditioning, tree trimming, grounds maintenance, sprinklers, etc.) in accordance with TEEX procedures.
  
• Provides appropriate and effective facility access for authorized visitors, students and instructors.
  
• Initiates contract bids for facility repairs, grounds maintenance, vending machines, and other facility-related contract services in accordance with TEEX procedures.
  
• Coordinates agency facilities, support services and Building Proctor duties, including after-hours, on-site response.
  
• Ensures facility is clean and grounds are mowed and maintained.
  

Property Management - 35%

• Ensures appropriate security of the facility and grounds.
  
• Serves as the facilities representative and conducts system and Agency required safety inspections.
  
• Maintains effective key control and related key control records.
  
• Provides visiting instructors and staff with facility keys, alarm access and other requests.
  
• Remains after working hours to close and secure the facility and outbuildings when visiting instructors and students remain after hours.
  
• Confirms facility and out-building security at close of business each day.
  
• Assists with coordination of agency telecommunications (phones, telecom systems, databases, fax, etc.).
  
• Assists with coordination of agency furnishings and equipment.
  
• Meets with fire, building and property inspectors.
  

Equipment Maintenance - 15%

• Provides support for equipment maintenance.
  
• Sets up agency video conferencing, audio/visual systems and A/V network.
  
• Troubleshoots computers for basic problems and refers major problems to NIS for further support and resolution.
  
• Provides computer support to customers during training operations.
  

Inventory Maintenance - 10%

• Oversees the ordering, receiving, storing, inventory, inspection, and distribution of materials and supplies.
  
• Maintains and/or supervises the maintenance of records indicating receipt and disposition of all stock material and supplies.
  

Key Control - 5%

• Issues keys as secondary key custodian.
  
• Maintains key control logs and database.
  
• Maintains building key matrix.
  
• Orders replacement and additional keys and locks as required.
  
• Maintains safe keys, combinations, lock bags keys, and records.
  

Other Duties:

• Supports the TEEX values of Safety, Teamwork, Adaptability, Respect and Stewardship in all work activities.
  
• Works with local community and business leaders to provide information on services offered by TEEX.
  
• Sorts and disseminates mail (USPS and other package deliveries from carrier services).
  
• Prepares special and periodic reports as required for operation.
  
• Performs facility touring duties as necessary.
  
• Performs additional work duties as assigned.
  

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.