Head Start Administrative Assistant

Job Description:

Head Start Administrative Assistant

Description

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Apply By:
09/24/24
Division:
Head Start Division
Management Level:
Individual Contributor
Scheduled Weekly Hours:
40
Benefit Eligibility:
This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement.

Description:

Job Description Summary:

As our Head Start Front Office Assistant , you will be main point of contact to our visitors where you will welcome them, greet them, and help them! You will prepare forms, reports, monitor attendance, maintain documents, and perform other administrative duties. We are seeking a collaborator, someone who builds and maintains positive relationships with staff members .

The ideal candidate has experience supporting the front office in all aspects, especially data-entry, record-keeping, financial entries and programmatic administrative work. This person must be flexible and open to a variety of responsibilities and is passionate about making a meaningful impact working with the community. This person must be bilingual Spanish and be eager to join a learning environment that offers the opportunity to build a network with a diverse group of people .

Jefferson County Head Start is a comprehensive, no-cost infant/toddler and preschool program serving kids who are 6 weeks to 5 years old in Jefferson County (excluding Lakewood). We provide a range of support and services for our children and families. We aim to provide equitable and inclusive services and support to the diverse community we serve.

Schedule:

The position works Monday-Friday, in-office 7:30A-4:00P. There are no evening or weekends required . Please note this is a year-round position. There is no remote work for this position.

Salary:

Anticipated Hiring Range: $18.09 - $2 1 . 55 USD Hourly

Compensation will be determined based on education, experience, and skills.

*Bilingual Spanish proficiency is an incredible asset to this team and will be offered a pay differential upon completion of communication skill test.*

Benefits: Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental and vision insurance, paid time off and holidays, retirement matching, wellness programs, tuition reimbursement and more. For more information, click here for our Total Rewards summary.

Essential Duties:

• Provide front desk coverage at our Arvada location.
  

• Receive site visitors by greeting, welcoming, and directing them appropriately.
  

• Maintains positive relationships with staff members. Maintains positive public image for department and division.
  

• Monitor and log phone calls for attendance purposes.
  

• Answering, screening, and forwarding incoming phone calls.
  

• Maintain documents and information by preparing forms and reports. And verify those documents for accuracy.
  

• Monitor the flow of paperwork and electronic files and retrieves documents as needed.
  

• Orders supplies and requests maintenance.Prepare those supplies and materials for staff to use.
  

• Receive mail, documents, faxes, and packages.
  

• Performs other administrative tasks to support the department and division, including translating documents as needed and performing other duties and responsibilities as assigned.
  

To learn more about our preschool program: https://www.jeffco.us/817/About-Us

And here is a crash course video! https://www.youtube.com/watch?v=TmyDjXHHt9M

Qualifications:

Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click “apply” for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.

Minimum Qualifications :

• High School Diploma, GED or related certificate
  

• One year of work-related experience in customer service or similar field
  

Preferred Qualifications :

• More than two years of customer service experience highly preferred
  

• Due to the diverse families we serve, Bilingual in Spanish is preferred
  

• Team player
  

• Proficient with MS Office Suite
  

• Detail-oriented and experienced with data entry and financial tracking
  

• Positive Attitude
  

• Experience in an office place, or administrative work
  

Additional Job Information:

• Offer of employment contingent upon successful completion of criminal history, motor vehicle report, education verification, and/or references .
  

• Please note that supplemental questions requiring a written response will serve as a writing sample .
  

• Criminal and MVR Background checks are required for every position.
  

• Education verification is required if a Bachelor’s or higher level of education is required for the position.
  

• Reference Checks are only required if requested by the Hiring manager.
  

• Fingerprints are required for the following Departments (Facilities, BIT, Head Start or Coroner’s Office).
  

• CAPS, CSS FP, and HS FP are department specifics requests in Human Services.
  

• Current Jefferson County employees must apply through their employee profile in Workday.
  

How to Apply:

Applications will be accepted electronically at Jefferson County Colorado Career Opportunities .

Applicants complete an online form and have the option to provide a resume and detailed cover letter that describes why you are the best candidate for the position. Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin, and applicants are contacted directly by the hiring team regarding next steps. To view the status of your application or direct communication from the hiring team, please log into your candidate portal .

For more details on the recruitment process, please visit https://www.jeffco.us/1860/FAQs

Questions:

• County Recruitment Team: 303-271-8400 or careertalent@jeffco.us
  

• Library Recruitment Team: 303.275.6168 or talent@jeffcolibrary.org
  

• Sheriff Recruitment Team: 303.271.5332 or sheriff.recruiting@co.jefferson.co.us
  

Education:

Experience:
Work Experience: Minimum one year

Certifications:

Languages:

Category:
Administrative, Business Programs and Services