Associate Planner/Project Manager (Administrative Analyst/Specialist Exempt II) - Capital Planning, Design, and Construction

Job Description:

Associate Planner/Project Manager (Administrative Analyst/Specialist Exempt II) - Capital Planning, Design, and Construction

Description

Working Title

Associate Planner/Project Manager

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Capital Planning, Design & Construction

Appointment Type

This is a one-year probationary position.

Time Base

Full-Time (1.0)

Work Schedule

Monday - Friday; 8:00am - 5:00pm

Anticipated Hiring Range

$6,417.00 - $6,800.00 Per Month ($77,004.00 - $81,600.00 Annually)

Salary is commensurate with experience.

Position Summary

Reporting to the Director of Planning and Special Projects, the Associate Planner/Project Manager is a hybrid position within Capital Planning, Design, and Construction. The incumbent participates in planning, programming, and preliminary studies that substantiate campus requests for capital funding and sets project parameters prior to schematic design. The incumbent supports the Director of Planning and Special Projects in furthering the campus master plan development and implementation, capital outlay planning, the five-year capital improvement plan, feasibility studies, and space management.

Under the direction of the Director of Planning and Special Projects, the incumbent also manages the development and implementation of Major Capital Outlay, Minor Capital Outlay, Minor Alteration, and Hazardous Materials Abatement projects. The incumbent coordinates these projects throughout their various phases-schematic, preliminary, and construction documents, bidding, construction and occupancy-by ongoing and timely communication with university representatives, and off-campus design consultants and contractors. The Associate Planner/Project Manager assists the director to define a project, develop a set of tasks to implement the project, coordinate and monitor the work involved in the tasks, and deliver a completed project on time and within the prescribed budget constraints.

This position is required to interface with a variety of colleges and departments including faculty, staff and administrators, CSU Office of the Chancellor's staff and administrators, as well as Federal, State and local agencies, and a variety of vendors and contractors.

Position Information

Strategic Campus Planning and Capital Development

• Participates in the development and implementation of transition strategies for the campus master plan to evolve from a conceptual program to specific development plans for specific building projects.
• Participates in the development and implementation of the campus capital outlay program to include setting recommended priorities for the annual and five-year programs, feasibility studies and program development, project justifications, and budget development and coordination with the CSU Office of the Chancellor for all state and self-support funded projects.
• Participate and take a lead role in the development and implementation of campus design guidelines, standards and procedures.
• Leverages campus capacity, utilization, and enrollment/entitlement data to inform planning decisions.
• Implement all State University Administrative Manual (SUAM) and CSU planning rules and regulations pertaining to space entitlements and project reporting within each project, as directed.
• Provides research, mapping, and graphics in support of planning projects.
• Represents Capital Planning, Design and Construction on a campus space committee to inform recommendations to the Capital Planning Committee.

Serve as Primary Liaison to Local, State and Federal Agencies

• Participates in the review, response, and dissemination of incoming CSU planning reports, such as the annual summary of campus capacity, utilization report, etc.
• Produces outgoing CSU annual planning reports, such as the Space and Facilities Database (SFDB) update, tax compliance private use reporting, the five-year capital improvement plan, custodial report, etc.
• Provides support with other tasks related to CSU project approvals, including campus master plan map revisions, site clearances, and development of CSU Board of Trustees and delegated authority agenda items required for schematic design approval.
• Provides support with permitting in coordination with city and county agencies.

Capital Project Management

• Coordinates and monitors work in progress of design professionals and contractors by working with all project participants, clients/users, architects, consultants, cost estimators, construction managers, inspectors, code enforcement agencies including Office of Fire and Life Safety, State Fire Marshal, DSA, 3rd party plan check, and contractors.
• Participates in preparation and administration of agreements between the University and design professionals/contractors. Is sufficiently familiar with all agreements between the University and design professionals/contractors.
• Keeps Director of Planning and Special Projects informed on project status and potential issues that may affect the project schedule and/or budget. Under direct supervision of the Director of Planning and Special Projects, is responsible for the contract administration of construction projects.
• Works with building users, University colleges and departments on project development. Obtains approvals and decisions from the client (user) in timely manner that allows the project to flow smoothly and quickly through each phase of design and construction.
• Arranges for timely submission of documents for in-house and client (user) milestone progress reviews.
• Coordinates and conducts reviews of the projects on a timely basis with designer and consultants, construction manager and inspectors to ensure proper coordination and beneficial input from project team members.
• At closeout of each project: prepares project history data including construction analysis, special design features, evaluation feedback for future projects, and other pertinent data and reports.

Other duties as assigned

Minimum Qualifications

• Under general direction, performance of administrative and/or program leadership in a large and/or complex organizational unit with broad impact. Required to assess, formulate, and evaluate the impact of recommended or implemented policies from a strategic and operational perspective. Work requires regular participation in planning and development activities and, as required, independent determination of methods to meet programmatic or administrative goals.
• Influence over key objectives and longer-term goals of an organizational unit and/or program with high visibility or broad impact within and outside the organization.
• Independent determination of approaches to project and priorities. Work is reviewed against overall goals and objectives, with full accountability for results.
• Use of appreciable judgment in the development of policies and procedures related to issues frequently not covered by existing policies and procedures. Precedents and policies to guide development activities may be available for reference.
• Use of appreciable ingenuity and innovation to conceive of new approaches and solutions to address complex problems and issues.
• Serve as the prime contact for the program, specialty, and/or organizational unit. May manage relationships with outside entities or agencies and manage sensitive information and situations.
• May oversee day-to-day program or organizational unit operations and provide lead work direction to other professional or administrative staff, with accountability for results.
• Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations.
• Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management.
• Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.
• Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.
• Ability to work with representatives from public and private entities and handle potentially sensitive situations.
• Demonstrated consultative skills in working with internal and external constituent groups.
• Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.

Preferred Qualifications

• Bachelor’s degree and/or equivalent training in architecture, engineering, planning, or equivalent.
• Knowledge of campus and capital planning principles and practices.
• Knowledge of campus and capital planning principles and practices specific to the California State University.
• Ability to read and understand construction and contract documents.
• Knowledge of building and safety codes and understanding of construction and operational work practices.
• Ability to prepare project estimates and ability to relate technical problems of design and construction.
• Working knowledge of operational and fiscal analyses and techniques. Ability to perform business math, analyses budgetary data, and makes accurate projections.
• Working knowledge of ESRI ArcGIS, including data management, spatial analysis, and ability to graphically represent data to support of planning projects.
• Proficiency in additional modeling and rendering software, such as Autodesk 3DS Max, Maxwell, Rhino, etc. Proficiency in building design and construction / BIM software, such as Autodesk Revit. (Note that these products evolve over time, so the software listed here may change with subsequent postings of this position.)
• Ability to work in an environment of demanding pressure and short deadlines.
• Expertise on English language grammar, spelling, punctuation, and syntax; thorough knowledge of office methods, procedures, and practices.
• Expertise in data management programs, Internet use for research, and Microsoft Programs (i.e. Excel, Word, etc.).
• Core Competencies - embody the following competencies:
  • Bias toward collaboration and teamwork.
  • Effective oral, written and nonverbal communication skills.
  • Customer/Client Focus with an emphasis in problem solving and resolution.
  • Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence.
  • Diversity and inclusion.

Required License/Certification

• Must possess a valid, unrestricted California Driver's License
• The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

Environmental/Physical/Special

• Ability to work in an open office environment
• Ability to work on a construction site
• Work schedules for this position may vary in order to accommodate the operational needs of the University
• May assist in training and supervision of student assistants.

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu.

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.

Advertised: Aug 29 2024 Pacific Daylight Time
Applications close:

Closing Date/Time: