SUPPLY OFFICER I

Job Description:

SUPPLY OFFICER I

Description

Position/Program Information

EXAM NUMBER:

PH2373B

TYPE OF RECRUITMENT:
OPEN COMPETITIVE JOB OPPORTUNITY

FILING DATE:
Tuesday, May 14, 2024 at 8:30 a.m. , Pacific Time (PT)

This examination will remain open until the needs of the service are met and is subject to closure without prior notice.

DEFINITION:

Has comprehensive responsibility for supply and related functions in a large department.

CLASSIFICATION STANDARDS:
Positions allocated to this class report to a higher-level manager, and typically direct through subordinate supervisors a staff of approximately 12 or more positions performing procurement, warehousing, distribution of supplies, equipment and services, and related functions in a large department.
Incumbents must exercise thorough knowledge of Countywide and departmental purchasing and warehousing policies and procedures. In addition, incumbents must have the ability to manage the work of others, deal effectively with subordinates and the public, collaborate and coordinate operations with other offices and agencies, develop and make recommendations for the solution of supply-related operational issues, and access and retrieve procurement and warehousing information.

Essential Job Functions

• Plans, assigns, directs , and evaluates work of subordinate staff.
• Directs the routine and emergency procurement of supplies, equipment and services, and the preparation of related documents, records, controls, and reports.
• Directs the storage and distribution of supplies and the maintenance of optimum inventory levels.
• Coordinates procurement and supply activities with departmental accounting operations, the central processing agency , and vendors.
• Screens or supervises the screening of requests for supplies and evaluates consumption patterns for supplies and services of various operating units.
• Supervises or coordinates comparative testing and the evaluation of supplies and equipment with the various operating units in reference to costs, relative efficiency, and labor savings to determine suitability for departmental use and to make recommendations.
• Supervises and participates in the preparation of specifications for complex equipment items to reflect the particular needs of the operating units and to conform to requirements of the central processing agency.
• Prepares justification to support the purchase of equipment and services.
• Directs the acquisition, tagging, and taking of periodic inventories, maintenance of property records, and custody of equipment items not in current use.
• Directs the utilization of assigned equipment and the disposal of salvage items.
• Participates in the preparation of the services , supplies , and equipment budgets, including the evaluation of requests of operating units for new or replacement items, as needed.
• Directs reproduction services and forms control, as needed.
• Directs mail service or transportation activities, as needed.
• Approves in-house departmental orders within purchasing guidelines, using electronic systems, as needed.

Requirements

MINIMUM REQUIREMENTS:
Four (4) years of experience in work which included the procurement of a variety of supplies, equipment, and services at the level of Procurement Assistant I*, Warehouse Worker III**, or higher.

LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS:

Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION:

* Experience performing work at the level of the Los Angeles County classification of Procurement Assistant I is defined as one who p erforms a full range of journey-level functions*** in the regular and emergency procurement of supplies, equipment and services for an organization.

** Experience performing work at the level of the Los Angeles County classificationof Warehouse Worker III is experience with c omprehensive responsibility for both procurement and warehousing operations in an organization, o perating or assisting in the operation of a large warehouse.

***Journey level functions is independently performing a full range of functions including the procurement of a variety of complex and technical supply and equipment items.

DESIRABLE QUALIFICATIONS:
Credit will be given to applicants who possess the following desirable qualifications:

• Additional experience beyond the Minimum Requirements.

Additional Information

EXAMINATION CONTENT:
Once we have determined that you meet the experience requirements described above, our examination process will consist of an evaluation of experience based on application information, desirable qualifications, and supplemental questionnaire information at the time of filing weighted 100% .

Applicants must meet the Requirements and achieve a passing score of 70% or higher on each part of the examination in order to be added on the Eligible Register (hiring list).

Passing this examination and being added to the Eligible Register does not guarantee an offer of employment.

ELIGIBILITY INFORMATION:
The names of candidates will be added to the Eligible Register in the order of their score group for a period of twelve (12) months following the date of eligibility.

NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS .

Complete applications will be processed on an as-received basis and promulgated to the Eligible Register accordingly.

VACANCY INFORMATION:
The Eligible Register resulting from this examination will be used to fill vacancies in the Department of Public Health as they occur.

AVAILABLE SHIFT: Any, including evenings, nights, weekends and holidays.

SPECIAL INFORMATION

APPLICATION AND FILING INFORMATION:
Applications must be filed ONLINE ONLY . Applications submitted by U.S. mail, fax, or in person will NOT be accepted.

Apply online by clicking on the green "Apply" button located on this posting. You can also track the status of your application using this website.

Plan to submit your online application before the 5:00 p.m. (PT) deadline on the last day of filing as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on the County of Los Angeles Job Opportunities Website, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.
Any required documents and/or additional information, if any, must be received with your application at the time of filing online or within fifteen (15) calendar days from application submission to HRExams@ph.lacounty.gov. In the "Subject" of the e-mail please type the Exam Number and Exam Title. Failure to provide complete, accurate information will impact the assessment of your qualifications and the acceptance of your application into the examination process.

The acceptance of your application depends on whether you have clearly shown that you meet the REQUIREMENTS . Fill out the application and Supplemental Questionnaire accurately and completely to receive full credit for any relevant education and/or job experience you include. In the space provided on the application for education, include names and addresses of schools attended, dates attended, degree(s) received, and degree major. For each job held, give the name and address of your employer, your job/position title, start and end dates, the number of hours worked per week, and detailed description of work and duties performed. If the application and/or Supplemental Questionnaire is/are incomplete, the application will be REJECTED .

IMPORTANT NOTES:

• Please note that ALL information supplied by applicants and included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made.
• Applications may be rejected at any stage of the examination and selection process.
• FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT .
• Utilizing VERBIAGE from Class Specification(s) and/or Minimum Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. In doing so your application will be dispositioned as INCOMPLETE and will not be accepted.
• Comments such as "SEE RESUME" or "SEE APPLICATION" will not be considered a valid response; therefore, using such statements will also result in your application being rejected as INCOMPLETE .

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:

For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Check the website for updated information at https://lacountylibrary.org .

SOCIAL SECURITY NUMBER:

Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

DO NOT SHARE USER ID AND PASSWORD:

All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI):
The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the in equalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

FAIR CHANCE EMPLOYER:

The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

EQUAL EMPLOYMENT OPPORTUNITY:

It is the policy of the County of Los Angeles to provide equal employment opportunity for all qualified persons, regardless of race, religion, sex, national origin, age, sexual orientation, or disability or any other characteristic protected by State or Federal law. All positions are open to qualified men and women pursuant to the Americans with Disabilities Act of 1990 and the California Fair Employment and Housing Act. The County will follow all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants.



Department Contact Name: Exam Analyst

Department Contact Phone: (323) 659-6546

Department Contact E-mail: HRExams@ph.lacounty.gov

Exam Number: PH2373B



California Relay Services Phone: (800) 735-2922

ADA Coordinator Phone: (323) 659-6546

Teletype Phone: (800) 899-4099

Alternate Teletype Phone: (800) 897-0077

For detailed information, please click here

Salary:

$73,286.16 - $98,757.84 Annually