Human Resources Technician (Open Competitive)

Job Description:

Human Resources Technician (Open Competitive)

Description

Description

This is an Open-Competitive recruitment. Currently, there are two vacancies in the Human Resources Department.

This position is open until filled; however, candidates are encouraged to apply immediately. Only online applications will be accepted for this position. The first review of applications will be completed on Monday, November 13, 2023 at 5:00 p.m.

The Ideal Candidate
The City of El Segundo is seeking an action-oriented, engaging and proactive administrative support professional with a strong balance of technical skills and the ability to quickly learn human resources processes and procedures. The Human Resources Technician must be highly organized with the ability to handle multiple projects in a fast-paced environment and have the ability to maintain strict confidentiality. This position is assigned to provide professional and technical staff support to the Human Resources Team as well as a variety of internal and external customers.

9/80 Work Schedule: Full-time employees work 80 hours in 9 days and receive every other Friday off. City Hall hours are 7:00 a.m. to 5:00 p.m. Monday through Thursday and 7:00 a.m. to 4:00 p.m. on Friday.

Retirement: California Public Employee Retirement System (CalPERS) plan which offers reciprocity between agencies. Classic Tier II employees, who have been in the CalPERS system and are new to the City of El Segundo, will receive 2%@60 formula. Employees new to the City and CalPERS, and do not belong to a reciprocal agency of CalPERS, will receive the PEPRA of 2%@62. Classic employees are required to contribute 8% of pensionable income towards their retirement benefit; PEPRA employees are required to contribute 6.75%.

Social Security & Medicare: The City of El Segundo participates in Social Security. The City matches the employee contribution which is 6.2% of salary. Federal mandate requires all employees hired or rehired by any government agency on or after April 1, 1986 to participate in Medicare. The City matches the employee's Medicare contribution, which is 1.45% of salary.

Health Benefits: CalPERS medical, MetLife Dental and VSP plans are offered. A monthly contributio n of $1,700 is provided ($932 per month for medical and $768 per month in flex dollars). Flex dollars may be used towards medical premiums or deferred compensation. Dental and Vision coverage is provided.

Leave Benefits: Vacation Leave is earned at a rate of 4.15 hours per pay period. Employees shall accumulate vacation time based on total time worked in a CalPERS or comparable agency. Sick Leave is earned at 8 hours per month.

Administrative Leave: A dministrative leave up to 56 hours per calendar year. There is no cash value to this leave.

Holidays: Twelve (12) paid holidays including one floating holiday which is added to your leave bank on January 1 every year.

Personal Leave: One day per calendar year as a Personal Leave Day.

Life Insurance: City paid policy of $50,000.

Flexible Spending and Dependent Care Accounts: Optional participation.

Section 457 Deferred Compensation Plan: Optional participation in MissionSquare plan. No City matching.

Essential Job Functions

Under general supervision, performs a variety of responsible technical and administrative work in support of Human Resources Department programs, including recruitment and selection, employee benefits and leave administration, personnel records, training and development and other duties as assigned requiring confidentiality.

Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class.

Characteristic Duties and Responsibilities:

• Provides responsible professional and technical staff support including composing, editing, and proofreading correspondence and notices;
• Prepares specialized reports requiring collection of information from various sources;
• Answers and routes telephone calls, takes messages, and schedules meetings;
• Researches and responds to requests for general and specific information from the public, other departments and outside agencies;
• Interprets and applies memorandums of understanding, Administrative Code, City policies, procedures, rules and regulations;
• Organizes and maintains office records, statistics, and activity reports;
• Creates and updates software databases;
• Updates Applicant Tracking Systems for recruitment, onboarding and performance evaluations; maintains and updates distribution lists;
• Serves as records liaison for the Human Resources Department;
• Process personnel action forms in HRIS for employee status change on appointments, assignments, transfers, leaves of absences, dismissals, resignations and other personnel information;
• Implements personnel status changes resulting from new labor agreements;
• Conducts new employee orientation and enrolls new employees in health, dental, vision and other benefit plans;
• Assists in the coordination of open enrollment and health fair;
• Processes employee benefit applications and requests for disability leave, Family and Medical Leave (FMLA), California Family Rights Act (CFRA), Consolidated Omnibus Budget and Reconciliation Records Act (COBRA), over -aged dependents, retirement, death and other qualifying events;
• Monitors employee benefit eligibility under the Affordable Care Act (ACA) provisions;
• Performs exit processing services for terminating and retiring employees including communicating coverage, rates and changes to benefits claims administrators;
• Coordinates all status changes and reconcile premium billing statements and reimbursements;
• Assists in preparation of Professional Service Agreements (PSA), vendor contracts, budgets and other reports;
• Assists with coordination of City- wide training programs, education reimbursement programs, service awards and special events;
• Prepares or assists in the preparation for meetings and training classes including scheduling, making room arrangements, notifying participants and distributing materials;
• Reviews, updates, and revises class specifications and assists in the development of new class specifications;
• Conducts surveys on classification requirements, benefits and salaries;
• Assists with recruitment and selection activities including: composing recruitment announcements and advertisements, answering inquiries regarding vacancies and requirements for employment, screening applications, scheduling candidates for interviews and exams, assembling test materials and rater packets, proctoring an scoring examinations, updating candidate status in applicant tracking system and generating status notices, drafting conditional offer letters, and scheduling candidates for background checks, physicals and psychological exams;
• Assists with processing Workers' Compensation claims;
• Completes Worker' s Compensation payroll reporting and assist with related Workers' Compensation claims management activities;
• Schedules travel arrangements, prepares authorization and reimbursement reports pursuant to City purchasing procedures; and
• Performs related duties as assigned.

Qualifications

Knowledge, Skills, and Other Characteristics:
To perform this job successfully, an individual must be able to perform each essential function. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Knowledge of:

• Basic principles, practices and techniques of public personnel administration, benefits administration and recruitment and selection;
• Basic principles of administrative research, report preparation and methods of statistical analysis;
• English usage, spelling, grammar and punctuation;
• Business writing practices;
• Human Resources informational systems, applicant tracking systems, word processing, database, spreadsheet and presentation software; and
• Records processing and management;

Skill in:

• Composing letters and preparing a variety of reports, using appropriate format and computer software;
• Performing basic math computations quickly and accurately;
• Designing and managing filing/records systems;
• Following oral and written instructions and procedures.
• Operating office equipment, including personal computer and standard office computer programs;
• Communicating clearly and concisely, both orally and in writing;
• Establishing and maintaining effective working relationships with those contacted in the course of work;
• Maintaining the confidentiality or privileged and confidential information.
• Working under strict deadlines, with frequent interactions with the public by phone or in-person, as well as internal staff; and
• Regularly and predictably attend work.

Qualifications:
A combination of experience and training that would likely provide the required knowledge, skills and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be:

Experience: Three (3) years of progressively responsible administrative experience preferably in a public sector human resources environment is required.

Education: Equivalent to an Associate of Art's degree from an accredited college or university with major course work in business administration, public administration, psychology or related field.

License/Certificates: Due to the performance of some field duties which require the operation of a personal or City vehicle, a valid and appropriate California driver's license and acceptable driving record are required.

Supplemental Information

Disaster Service Worker: In accordance with Government Code Section 3100, City of El Segundo employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.

The City of El Segundo is an Equal Opportunity Employer, committed to supporting Diversity, Equity and Inclusion initiatives to build and sustain an environment that values diversity, welcomes opportunities to engage and understand others, and fosters a sense of belonging.

MANAGEMENT/ CONFIDENTIALEMPLOYEES (M&C)
Benefit Summary

PERS Retirement :

Miscellaneous employees - Tier I-2% @ 55 . Tier II-2%@60 for individuals employed by the City on or after 12/30/12 who are already PERS members.Tier I and II members pay 7% of PERS member share and 1% shall be employee-paid cost-sharing of the City's contribution under Gov. Code section 20516(a).Single highest year is coordinated with Social Security and Medicare. PERS 2%@62 for new employees/members hired on or after 1/1/13.Three year average coordinated with Social Security and Medicare.Members pay 50% of normal cost (6.75%).

Safety employees (Battalion Chiefs) - 3% @ 55 for current employees and individuals hired by the City who are already PERS members.Single highest year. Employees pay a total of 12% towards retirement. 2.7%@5 7 for new employees/members hired on or after 1/1/13.Three year average final compensation.Members pay 50% of normal cost .

Social Security: The City matches employee’s Social Security contribution, which is 6.2% of your salary and is made on a pre-tax basis. The 2024 Social Security income cap is $168,600.

Medical -Monthly medical contribution of $1,750 ($932 for medical and $818 for flex dollars). Flex dollars may be used toward a medical premium and/or deferred compensation plan. Employees are responsible for paying any out-of-pocket balance of the medical plan premium through a pre-tax payroll deduction.

Deferred Compensation: Voluntary participation in Mission Sqaure 457 plan.

Dental & Vision :MetLife Dental and VSP vision benefits are provided.

Flex Plan :Section 125 Plan, allows for payment of employee-paid insurance, medical treatment, and dependent care expenses with pre-tax dollars.

Employee Assistance Program : Employees are eligible for the basic level of service.

Life Insurance :$50,000 term life policy provided by City; employee can purchase additional self and dependent coverage at group rates.

Long-Term Disability: In addition to basic LTD plan (662/3 % of first $9,750 after 60-day waiting period), City provides Executive LTD which pays 75% of first $12,000 of employee's salary less the amount of any other income, up to a total of $2,500.Applies to non job-related occurrences.90 day waiting period.

Holidays :11 fixed paid holidays plus one day of personal leave/floating holiday per year.Battalion Chiefs paid 156 hours.

Vacation Leave :96 hours (1-5 years); 120 hours (6 - 10 years); 144 hours (11 - 14 years): 200 hours after 14 years.Leave can be used after 6 months of service.Annual cash conversion option. Upon reaching "E" step, employees accrue vacation based on total years of public sector service.

Sick Leave :8 hours per month.

Administrative Leave: Mid-Management and Confidential positions shall recieveup to 56 hours per calendar yearupon reccommendation of the Department Director and approval of the City Manager.

Bereavement Leave: Three (3) working days (or 40 hours where travel is 500 miles or more) for qualifying incident.

Tuition Reimbursement :Up to $2,000/year for work-related college courses.

Cell Phone Stipend: City cell phone provided depending on position.

Educational Incentive Pay :Battalion Chief $1170.19/mo for Bachelor's, $1755.28 for Master's.

Certification Pay :$585.09 Chief Officer Cert Pay for Battalion Chiefs.

Other : Uniform Allowance ($40/mo) for Battalion Chiefs; Voluntary participation in Credit Union; Payroll Direct Deposit; Long-Term Care (premiums paid by employee).

1/14; 12/15; 8/19; 8/22; 24

Closing Date/Time: Continuous

Salary:

$5,127.76 - $6,522.52 Monthly