Administrative Assistant (Temp)

Job Description:

Administrative Assistant (Temp)

Description

Administrative Assistant (Temp)

Department of Facilities & Environmental Services

6 Months, Temporary

20-40 hours per week

Albemarle County's Department of Facilities & Environmental Services is seeking a temporary Administrative Assistant to perform various office management and administrative duties. Albemarle County is committed to building a workforce that reflects the community we serve. We encourage applicants of diverse backgrounds and experiences to apply in that spirit.

Job Summary/Objective:

Performs high-level office management work and administrative duties in support of the professional staff, requiring thorough knowledge of departmental operations and functions. Independently performs complex clerical, administrative and technical work; duties may be varied, and require selection of appropriate actions among several alternatives. The individual is responsible for planning daily work and priorities under the general objectives of the supervisor. Work is performed under general supervision.

Supervisory Responsibilities:

None.

Essential Functions:

• Performs office management and administrative duties: ensures bills are paid in a timely and accurate manner while adhering to organizational procedures; analyzes and recommends renewal of office online resources, technical equipment and warranties; monitors and processes paperwork for contract renewal; solves computer and printing issues; oversees the maintenance and proper working conditions of the office; prepares reports for statistical analysis and other purposes
• Processes credit card transactions, purchase orders, receipts, and a variety of other transactions using several software programs
• Supports customer service program and responds to public concerns as necessary: screens visitors, callers, U.S. mail and email, independently answering inquiries when possible, or directing to appropriate staff when necessary, and facilitating staff responses.
• Supports team by performing tasks related to organization and strong communication.
• Establishes and maintains files. Files documents and other materials.
• May coordinate activities of office and provide back-up for administrative staff.
• And/or as other duties as assigned.

Competency: Knowledge/ Skills/Abilities:

• Comprehensive knowledge of standard office practices, procedures, equipment and clerical techniques.
• Thorough knowledge of departmental functions, organization, and policies. Ability to make difficult arithmetic calculations. Ability to lay out and type complex forms and tables.
• Comprehensive knowledge of business English and spelling.
• Ability to establish and maintain effective working relationships with employees and the general public, as well as government officials.
• Basic to Intermediate level proficiency in office-related software(Microsoft Office).
• Ability to use a variety of office equipment, including computer, printer, multiple-line phone, and scanner.
• General knowledge of accounting principles and practices; Ability to maintain complex financial records and prepare complex financial reports accurately.
• Ability to prioritize work to meet specified deadlines.
• Ability to deal effectively with co-workers, state/federal agencies, etc.

Required Education and Experience:

• Any combination of education and experience equivalent to graduation from high school; and
• At least one year experience in administrative support (including computers, bookkeeping, and accounting.
• Considerable experience using personal computers.

Preferred Qualifications/Certifications:

• Possession of a valid appropriate driver's license issued by the Commonwealth of Virginia preferred.

Physical and Mental Requirements:

• Some contacts are made with individuals from other internal units or outside organizations or the general public for purposes of exchanging information which may require some judgment or interpretation.
• Communication is usually cooperative in nature with infrequent conflicts resolved by higher authority.
• Conducts work in a sitting position; however, job requires frequent standing, walking, bending, stooping and light lifting.
• Requires frequent operation of a variety of office machines.

Remote Work:

This position is not eligible for remote work. In-person presence is required. All County staff must maintain residence within the Commonwealth of Virginia.

The Salary Range:

The hiring range for this position is $21-24 per hour. Starting offer is based on applicable education beyond minimum requirements and internal equity. This is a temporary, FLSA non-exempt position. Anticipated length of assignment is 6 months.

DEADLINE FOR APPLICATIONS: Accepting applications until Wednesday, June 30, 2026.

The interview process will consist of a Spark Hire video interview as well as an in-person interview for candidates who are selected to move forward. Please hold July 16th for in-person interviews in the event that you are selected as a finalist.

Virginia Values Veterans:

Albemarle County is a Certified V3 organization.

EOE/EEO:

Albemarle County is an equal employment opportunity employer, and does not discriminate against any group or individual on the basis of race, color, religion, sex, sexual orientation, national origin, age or disability in regards to any aspect of employment policy and practice: recruitment, testing, selection, assignment, pay, conditions of work, training, leave, overtime, promotion, discipline, demotion, and separation.