Administrative Support Coordinator I

Job Description:

Administrative Support Coordinator I

Description

• • Position Summary
  • ~OPEN TO CURRENT STANISLAUS STATE EMPLOYEES ONLY~
    
    Full-time position available on or after July 1, 2026 at the CSU Stanislaus-Stockton campus.
    This position’s responsibilities are carried out under general supervision. The incumbent is responsible for coordinating the clerical and administrative support functions for the grant funded Wellness WORKs Program, a CalWORKs referral program. The incumbent performs complex administrative support duties of an operational and procedural nature in support of program operations, CalWORKs participant services, and program activities. Responsibilities include coordinating office workflow and operational activities, maintaining program records, tracking and compiling operational data, preparing reports and correspondence, and providing administrative support to Wellness WORKS! Instructors, participants, and community partners. The position exercises independent judgment in prioritizing work and resolving routine operational issues.
    
    
  • Job Duties
  • Duties include but are not limited to:
    • Coordinate clerical and administrative support functions for the department.
    • Establish and maintain office procedures and workflow processes in accordance with university and department guidelines.
    • Coordinate Wellness WORKS! session schedules and advisory board meetings and related documentation.
    • Coordinate logistics for events, operational activities, and department functions.
    • Process and monitor purchasing, procurement, travel, and reimbursement documentation.
    • Maintain operational calendars, schedules, and department deadlines.
    • Support department projects and operational activities through administrative coordination and follow-up.
    • Work with Wellness WORKS! participants, instructors, community partners, funding agency, vendors, and campus partners to assist with resolving routine administrative and operational issues.
    • Serve as an administrative contact for internal and external department constituents.
    • Troubleshoot routine office operational issues.
    • Maintain and monitor departmental budgets, financial records, and related administrative documentation.
    • Track expenditures and prepare recurring financial and operational status reports.
    • Maintain, gather, track, and compile departmental data related to Wellness WORKS! session enrollment, course materials, workload, events, budgets, and operational activities.
    • Maintain confidential personnel, participant, and department records and files.
    • Prepare reports, spreadsheets, charts, tables, correspondence, and other administrative documents.
    • Coordinate documentation related to audits, program reviews, and operational reporting processes.
    • Track Wellness WORKS! enrollments, schedule changes, and related departmental records.
    • Review administrative and financial documentation for completeness, accuracy, and compliance with established procedures.
    • Use office support technology and systems such as word processing, spreadsheets, databases, and desktop publishing software to produce documents and reports.
    • Serve as a primary administrative contact for Wellness WORKS! participants, instructors, and community partners.
    • Provide administrative coordination and support for Wellness WORKS! operational activities.
    • Maintain program documentation, files, and related department records.
    • Prepare correspondence and official department communications.
    • Provide administrative support to committees, meetings, and department activities.
    • Coordinate dissemination of procedural and operational updates.
    • Resolve routine operational and procedural matters in accordance with established guidelines.
    • Support outreach, special events, and program-related activities.
    • May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards.
    • At the direction of appropriate administrator, may provide support to other areas as needed.
    • The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification.
  • Minimum Qualifications
  • Education: Completions of a high school program, technical/vocational program, or their equivalents.
    Experience: Several years of related office work experience.
  • Preferred Qualifications
  • • Two (2) years of related experience in administrative support or grant-funded program setting.
    • Bachelor’s degree in social work, Education, Public Health.
    • Prior experience in a CSU or higher education setting.
    • Experience providing administrative support in welfare-to-work, student support services, social services, higher education, or similar program environments.
    • Experience working with programs such as CalWORKs, government assistance programs, or social service providing agencies.
    • Experience maintaining databases, tracking participant information, and preparing reports using office support systems or similar tracking tools.
    • Experience using spreadsheets, databases, and related software to maintain records and monitor program activity.
  • Knowledge, Skills, Abilities
  • • Experience to be fully functional in all technical aspects of work assignments.
    • Ability to understand and operate in a variety of organizational structures.
    • Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
    • Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing.
    • Ability to use and quickly learn new office support technology systems and software packages.
    • Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
    • Ability to independently handle multiple work unit priorities and projects.
    • Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
    • Working knowledge of budget policies and procedures.
    • Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
    • Ability to draft and compose correspondence and standard reports.
    • Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.
    • A background check (which may include: fingerprinting, checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires) must be completed satisfactorily before any candidate can begin employment with the CSU.
  • Salary Range
  • Anticipated starting salary will be $4,390 (step 1) per month plus excellent paid benefits. Future increases, including step advancement, are subject to contract negotiations. Salary will depend on the qualifications of the successful finalist. Full ASC I range: $4,390.00 (step 1) - $4,752.00 (step 20) per month.
    
    
  • Compensation & Benefits
  • Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary
    
    
  • How to Apply
  • ~OPEN TO CURRENT STANISLAUS STATE EMPLOYEES ONLY~
    
    To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page.
    
    Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.
    
  • Application Deadline
  • June 30, 2026
    
    
  • Background Clearance Notice
  • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
    
    Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
    
    
  • Additional Information
  • Campus & Area
    California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.
    
    Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.
    
    Clery Act Disclosure
    
    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.
    
    Equal Employment Opportunity
    
    The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.
    
    Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form .
    
    CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
    
    The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.
    
  • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.
    
    INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE
    
    #LI-DNI
    

Advertised: Jun 16 2026 Pacific Daylight Time
Applications close: Jun 30 2026 Pacific Daylight Time