Harbor Planning Administrator

Job Description:

Harbor Planning Administrator

Description

Description


What We Offer:

The County of Ventura offers an attractive compensation and benefits package. Aside from our base salary range, an employee within this position will also be eligible for the following:

• Educational Incentive - An educational incentive of 2.5% for completion of an associate degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate degree that is not required for the classification.
• Annual Leave Redemption - the ability to "cash in" or redeem up to 100 hours of Annual Leave per year. A candidate selected for this position will earn 208 hours per year, increasing to 288 hours after 5 years of service.
• Deferred Compensation - Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3% match on your 401(k) contributions.
• Flexible Credit Allowance - This is a bi-weekly amount available to Regular employees for the purpose of purchasing medical, dental, and/or vision insurance from a group of authorized plans. Employees may also participate in the Flexible Spending Accounts, which increase their spending power by reimbursing them with pre-tax dollars for IRS-approved dependent care and health care expenses.
• Pension Plan - Participation in the County's defined benefit pension plan.
• Holidays - 12 paid days per year, including an annual floating holiday.

The Harbor Planning Administrator will work in a dynamic environment that requires teamwork to meet multiple deadlines. The position will perform technical planning work related to private and public projects in the Channel Islands Harbor and on County-owned beaches. The position ensures project consistency with Coastal Act and other applicable regulations through direct agency coordination and independent document preparation.

The ideal candidate will bring a solid understanding of the development process along with demonstrated expertise in planning, project management, and administrative operations. They should be adept at preparing and managing confidential documentation and capable of collaborating effectively with a variety of stakeholders across both public and private sectors. A background in planning, project management, architecture, or geographic information systems is highly desirable.

PAYROLL TITLES AND APPROXIMATE SALARIES:

• Program Administrator III: $3,363.23 - $4,708.99 Biweekly
  
• Senior Program Administrator: $3,779.83 - $5,292.28 Biweekly
  

AGENCY/DEPARTMENT: Harbor Department - Administrative Services

Program Administrator III and Senior Program Administrator are Management classifications and are not eligible for overtime compensation.

NOTE: If appointed at the lower level, incumbent may be promoted to the higher level without further exam upon meeting the minimum requirements, demonstrating satisfactory performance, and in accordance with the business needs of the department.

Examples Of Duties

Duties may include, but are not limited to the following:

• Oversees and directs planning, scheduling, and tracking activities of multiple organizational functions related to architectural designs, permits from various regulatory agencies related to harbor regulations, and various administrative projects, including plan revisions, progress in required approval processes, regulatory permits, contracts, deadlines, and expiration dates, etc.;
• Prepares and submits Notices of Impending Development (NOIDs) and Public Works Plan (PWP) Amendments in compliance with the Coastal Commission’s Certified Regulatory Program, including detailed written analysis, Coastal Act findings, environmental exhibits, maps, graphics, and impact assessments;
• Researches, compiles, synthesizes, analyzes, and interprets information and data to meet Harbor Department objectives, such as architectural plan revisions, compliance with regulatory requirements, and contractual agreements;
• Directs and manages end-to-end project planning, scheduling, and execution, including preparation and review of Requests for Proposals, Requests for Bids, use of project management software, and preparation of project plans;
• Prepares complex written reports, provides well-supported recommendations to management, and implements approved solutions;
• Coordinates with internal departments, external agencies, and stakeholder groups on a wide range of issues, including those that may be sensitive or politically complex;
• Independently judges the aesthetics of proposed projects, such as architectural design, landscape plans, signage proposals, and building finishes; reviews plans submitted for conformance with County adopted standards, policies, and permitting authorities;
• Coordinates with a variety of consultants, including environmental, engineering, architectural, and coastal development specialists; assembles consultant reports into a cohesive package for submittal to reviewing bodies for approval; oversees consultants' work;
• Represents the County and the Harbor Department as appropriate on various boards, committees, and commissions at the local level;
• Provides information, reports, and analysis in response to inquiries from elected officials, appointed citizen bodies, and the public, ensuring accuracy and sound professional judgment;
• Conducts field investigations of project sites to obtain direct information and data for projects;
• Performs other related duties as required.

Typical Qualifications

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION, TRAINING, and EXPERIENCE

Considerable administrative support experience coupled with considerable experience in architectural design, urban planning, and/or planning-related project management.

NECESSARY SPECIAL REQUIREMENTS

• Previous experience in the following:
  • Planning involving regulatory permits;
  • Working with a variety of customers.

• Possession of and the ability to maintain a valid California driver license.

DESIRED

• Prior training and/or experience in the fields of planning, architecture, or geographic information systems;

Knowledge, Skills, and Abilities
Working knowledge of:

• Principles of architectural design aesthetics;
• Urban planning processes, including federal, state, and local laws and regulations relating to planning and land use;
• Research and statistical methods;
• Interagency relationships;
• General office operations;
• Fiscal management
• Public relations
• Project planning and coordination.

Skill in reading maps, plans, and technical reports.

Ability to:

• Collect, analyze and interpret data to support sound operational decision-making;
• Analyze problems and formulate solutions;
• Understand and prepare a variety of reports and recommendations;
• Speak effectively in public;
• Establish and maintain effective working relationships with the public and other agencies;
• Communicate both verbally and in writing.
• Maintain confidentiality and exercise sound judgment when handling sensitive materials

Recruitment Process

FINAL FILING DATE: Applications must be received by County Human Resources in Ventura, California, no later than 5:00 p.m. on Wednesday, June 17, 2026.

To apply online, please refer to our website at www.venturacounty.gov/hr . If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials and submit them to County of Ventura Human Resources, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.

Note to Applicants: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documentation may be attached to supplement the information in your application and supplemental questionnaire; however, it/they may not be submitted in lieu of the application and supplemental questionnaire.

NOTE: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here for additional information.

SUPPLEMENTAL QUESTIONNAIRE - qualifying: All applicants are required to complete and submit the questionnaire for this examination at the time of filing. The supplemental questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire will result in the application being removed from consideration.

APPLICATION EVALUATION - qualifying: All applications will be reviewed to determine whether or not the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue to the next step in the screening and selection process.

TRAINING and EXPERIENCE EVALUATION: A Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate, including the written responses to the supplemental questionnaire. The T&E is NOT a determination of whether the candidate meets the stated requirements; rather, the T&E is one method for determining who are the better qualified among those who have shown that they meet the stated requirements. In a T&E, applications are either scored or rank-ordered according to criteria that most closely meet the business needs of the Department. Candidates are typically scored/ranked in relation to one another; consequently, when the pool of candidates is exceptionally strong, many qualified candidates may receive a score or rank that is moderate or even low resulting in them not being advanced in the process.

NOTE: The selection process will likely consist of an oral examination, which may be preceded or replaced with the score from a T&E, contingent upon the size and quality of the candidate pool. In a typical T&E, your training and experience are evaluated in relation to the background, experience and factors identified for successful job performance during a job analysis. For this reason, it is recommended that your application materials clearly show your relevant background and specialized knowledge, skills, and abilities. It is also highly recommended that the supplemental questionnaire within the application be completed with care and diligence.

ORAL EXAMINATION - 100%: A job-related oral examination may be conducted to evaluate and compare participating candidates' knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job. Candidates must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

ELIGIBILITY LIST: Candidates who score seventy percent (70%) or higher on the examination will be placed on an eligible list for one (1) year.

If there are three (3) or fewer qualified applicants, an examination will not be conducted. Instead, a score of seventy percent (70%) will be assigned to each applicant, and each applicant will be placed on the eligible list. The eligible list established from this recruitment may be used to fill current and future Regular (including Temporary and Fixed-term), Intermittent, and Extra Help vacancies for this position or similar positions only. There is one (1) Regular vacancy within the Harbor Department.

BACKGROUND INVESTIGATION: A thorough pre-employment, post-offer background investigation, which may include inquiry into past employment, education, criminal background information, and driving record, may be required for this position.

EQUAL EMPLOYMENT OPPORTUNITY
The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.
For further information about this recruitment, please contact Michelle Antonetty by e-mail at [email protected] by telephone at (805) 477-7260.

YOUR BENEFITS AS A COUNTY OF VENTURA EMPLOYEE

MANAGEMENT

To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.

• Benefits website or you may call (805) 654-2570.
• Retirement FAQ's
• Memorandum of Agreement

Union Codes: MB3, MB4, MS, MT, MCC, MU

Closing Date/Time: 6/17/2026 5:00 PM Pacific

Salary:

$87,444.09 - $137,599.19 Annually