Senior Administrative Coordinator

Job Description:

Senior Administrative Coordinator

Description

Job Posting Closes at 11:59PM on:
05/03/26
Division:
Road & Bridge Division
Management Level:
Individual Contributor
Scheduled Weekly Hours:
40
Benefit Eligibility:
This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement.

Description:

As our Road & Bridge Senior Administrative Coordinator you will be responsible for high-level administrative support functions which may include accounting, payroll, purchasing, and administrative assistance in budget preparation. You will be performing special projects from an administrative, technical, or confidential nature and will collaborate with other divisions, departments, and most importantly our community.

SCHEDULE:

Please note this position's day and hours are flexible and can be hybrid.

COMPENSATION:

Hiring Range: $32.54 - $39.05 USD Hourly

Compensation will be determined based on education, experience, and skills.

BENEFITS:

Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental, and vision insurance; paid time off and holidays, includinga starting bank of 40 hours of PTO for new hires; retirement matching; wellness programs; tuition reimbursement and more. For more information, click here for our Total Rewards summary.

ESSENTIAL DUTIES:

• Provide direct service delivery using a person-centered and harm reduction approach to Perform a wide variety of high-level administrative duties, researching, compiling, planning, creating, and maintaining reports and correspondence in varied formats.
• Schedule meetings and handle arrangements associated with meetings as well as prepares meeting minutes.
• Manage and maintain files and proper record-keeping with a high degree of accuracy and confidentiality.
• Serve as a backup to Business Support Supervisor as well as Customer Service Reps, when needed.
• Assist with the recruitment and onboarding process using standard recruiting and hiring practices and procedures.
• Partner with management to communicate policies, procedures, programs, and laws. Assist supervisors with preparing disciplinary actions with a high degree of confidentiality and accuracy, ensuring timely processing.
• Serve as Payroll Support person for the division.
• Serve as a Procurement Card Holder, place orders, process, and reconcile P-Card transactions. Purchase and maintain inventory levels of supplies and materials.
• Assist with implementing effective training and development initiatives.
• Answer phones, address questions, and direct inquiries to the proper contact. Serves as a backup to respond to citizen requests and concerns.

QUALIFICATIONS:

Research shows that women and otherunderrepresentedand historically marginalized groups tend to apply only when they check every box in the posting.If you are reading this and hesitating to click“apply” for that reason, we encourage you to go for it!A true passion and excitement for making an impact is just as important as workexperience.

Minimum Qualifications:

• Education: High School Diploma or GED.
• Experience: Three (3) years of experience in office management, administrative support, project management, or similar field.
• Certifications/Licenses: None
• Note an equivalent combination of education and experience is acceptable.

Please note that preferential consideration for interviews will be given to those candidates that have at least five (5) years of experience and currently reside in the state of Colorado.

Preferred Knowledge, Skills and Abilities:

• Experience in public works or similar field
• Associate degree in Business Administration, Communication or related field, or equivalent combination of education and/or experience
• Experience utilizing SharePoint, Cartegraph, Workday, and QAlert
• Strong interpersonal skills with ability to work with people at all levels.
• Thrive in a fast-paced environment with competing priorities and deadlines.
• Self-motivated, displays proactivity, and takes initiative.
• Effective oral and written communication skills.
• Excellent responsive customer service focus and great team player.
• Ability to research, analyze, and compile data.
• Dedicated, committed, and reliable professional.
• Strong attention to detail.
• Have a positive, can-do attitude with great problem-solving skills.

ADDITIONAL JOB INFORMATION:

• Offer of employment contingent upon successful completion of criminal history, motor vehicle report, education verification, and/or references.
• Must have a valid driver's license; if you are from out of state, you must have a valid Colorado driver's license within 30 days of hire date, and you must not have any major violations or DUI, DWI, DWAI convictions.

Accommodations Statement:

We encourage people with disabilities to apply and are committed to providing reasonable accommodations throughout our hiring process. For assistance with applications, interviews, or other hiring-related accommodations, contact [email protected] . This contact is for accommodation requests only and cannot provide application status updates.

APPLICATION:

Qualified applicants are encouraged to apply.

All applicants must submit an online employment application by 11:59PM on the posted cut-off date. Follow this link to apply now: Jefferson County Colorado Career Opportunities

• A resume and cover letter submitted with your application is encouraged but will not substitute for the information requested on the application.
• Current Jefferson County employees must apply through their employee profile in Workday.
• In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin, and applicants are contacted directly by the hiring team if selected. To view the status of your application, please log into your candidate portal .

For more details on the recruitment process, please visit: https://www.jeffco.us/1860/FAQs

Questions? Contact the Jefferson County Recruitment Team at 303-271-8420 or [email protected]

Education:

Experience:
Work Experience: Minimum three years

Certifications:

Languages:

Category:
Administrative, Business Programs and Services